Admin & Marketing Assistant

Description

Admin & Marketing Assistant

Job Description

Type: Permanent

Department: Academic

Line Manager: Head of Marketing

Functional Reporting: N/A

Purpose of Role

The Marketing / Admin Assistant plays a key supporting role in ensuring the smooth delivery of marketing and administrative operations at Durham School for Girls. The role supports the Head of Marketing and wider school teams by assisting with day-to-day administrative tasks, basic marketing activities, and coordination across departments. The post holder contributes to promoting the school's image and values, supports school initiatives and events, and helps maintain effective communication and organization across the school, in line with ISP principles and safeguarding standards.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

Key Responsibilities

• Provide general administrative support to the marketing and management teams.
• Assist the Marketing team in capturing photographs and short videos during school events, activities, and celebrations.
• Contribute to maintaining an updated photograph and media archive for the school.
• Assist with the preparation and setup of marketing materials and displays.
• Support the coordination of school events, Open Days, exhibitions, and promotional events.
• Liaise with staff and students to collect content (photos, quotes, stories) for marketing Provide administrative support to different departments as required.
• Uphold confidentiality, professionalism, and the school's image at all times.
• Ensure all communication and conduct reflect Durham School for Girls' values and ISP principles.
• Assist in preparing marketing materials such as flyers, presentations, and social media posts.
• Support the creation and scheduling of posts for social media platforms (Facebook, Instagram, etc.) in coordination with the Head of Marketing.
• Maintain and update school databases, contact lists, and filing systems.
• Help facilities department with data entries & inventories
• Handle basic correspondence, phone calls, and document preparation as required outside of the marketing department.

Skills, Qualifications and Experience

• Bachelor's degree in business administration, Marketing, Communications, or a related field
• Minimum of 3 years' experience in administrative marketing, preferably within an educational environment
• Experience supporting marketing activities, including events, social media, or promotional materials
• Good verbal and written communication skills in English and Arabic
• Positive attitude, willingness to learn, and attention to detail

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years' employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.