Training Administrator

Job description:

Job Purpose

• Coordinate the corporate training systems and training logistics. Monitor and maintain training records to meet corporate training objectives.

Key Job Accountabilities - I

• Develop reports showing comparative information of potential external providers including their respective program or course content, methodology, quality, costs, and other necessary data to facilitate their evaluation, selection, and approval.
• Develop external vendors' Contract Work Orders (CWO) or training contracts with the support of other Training and Education team members to ensure that established QatarEnergy LNG policies and procedures on procurement are strictly adhered to.
• Coordinate and prepare of the annual training catalogue/ shareholders training / others training intervention in coordination with the T&E team members. Support on the actual delivery of training process / cycle including and not limited to handling training registration, booking of venues, attendance of learners, follow-up of course attendance in LMS and providing utilization and no-show reports to management, and provision of other logistical support. Maintain the training centre and e-learning centre booking and provide the required support for all logistics about training venues.
• Provide advice to all business areas across the company on structuring learning processes and training management development, utilizing training systems.
• Support and review the training request in the training systems/ workflow and provide the required supports including and limited to review required, registration process and other logistical support, etc.

Key Job Accountabilities - II

• Coordinate and administer the training systems and processes including the preparation of joining instructions, overseeing the processing of external vendors' invoice payment by the T&E members and submission of post-training documents required of attendees.
• Support in the preparation of the budget estimates for non-technical training courses and the operation of the training centre and monitor training costs to maintain cost effectiveness of external & core and job generic skills in-house trainings. Assist in the preparation of the Training & Education accrual and variance analysis and any items related to invoices payment in coordination with T&E members.
• Support and monitor the performance of T&E SAP, workflow systems, talent development plan and reporting framework for data integrity and quality assurance. Coordinate with IT for troubleshooting and systems capability enhancement.
• Maintain training & education records database including training & talent development plan, compile and prepare reports as may be required by the Training and Education Management. Prepare and coordinate the evaluation of external training providers, internal facilitators, instructors including course materials. Prepare and submit such reports as required by L&D Management.
• Assist in the development of training aids/ Leadership development plans such as manuals and handbooks, which related to training process / system. Coordinate all training logistic and manage Training Library at HQ.

Qualifications

• Bachelor's degree in business administration, or human resources.

Knowledge and/or Experience - I

• 5 years' experience in the field of human resources including 2 years spent in a learning and development environment.

Technical and Business Skills - I

• Communication skills including professional level English, verbal and written, presentation and report writing.
• High-level collaborative relationship across organisation.
• Computer skills including full MS Office Suite, and knowledge and experience with Learning Management Systems.

Profile description:

• Develop reports showing comparative information of potential external providers including their respective program or course content, methodology, quality, costs, and other necessary data to facilitate their evaluation, selection, and approval.
• Develop external vendors' Contract Work Orders (CWO) or training contracts with the support of other Training and Education team members to ensure that established QatarEnergy LNG policies and procedures on procurement are strictly adhered to.
• Coordinate and prepare of the annual training catalogue/ shareholders training / others training intervention in coordination with the T&E team members. Support on the actual delivery of training process / cycle including and not limited to handling training registration, booking of venues, attendance of learners, follow-up of course attendance in LMS and providing utilization and no-show reports to management, and provision of other logistical support. Maintain the training centre and e-learning centre booking and provide the required support for all logistics about training venues.
• Provide advice to all business areas across the company on structuring learning processes and training management development, utilizing training systems.

• Support and review the training request in the training systems/ workflow and provide the required supports including and limited to review required, registration process and other logistical support, etc.

• Coordinate and administer the training systems and processes including the preparation of joining instructions, overseeing the processing of external vendors' invoice payment by the T&E members and submission of post-training documents required of attendees.

• Support in the preparation of the budget estimates for non-technical training courses and the operation of the training centre and monitor training costs to maintain cost effectiveness of external & core and job generic skills in-house trainings. Assist in the preparation of the Training & Education accrual and variance analysis and any items related to invoices payment in coordination with T&E members.
• Support and monitor the performance of T&E SAP, workflow systems, talent development plan and reporting framework for data integrity and quality assurance. Coordinate with IT for troubleshooting and systems capability enhancement.
• Maintain training & education records database including training & talent development plan, compile and prepare reports as may be required by the Training and Education Management. Prepare and coordinate the evaluation of external training providers, internal facilitators, instructors including course materials. Prepare and submit such reports as required by L&D Management.
• Assist in the development of training aids/ Leadership development plans such as manuals and handbooks, which related to training process / system. Coordinate all training logistic and manage Training Library at HQ.

Qualifications

• Bachelor's degree in business administration, or human resources.

Knowledge and/or Experience - I

• 5 years' experience in the field of human resources including 2 years spent in a learning and development environment.