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Executive Secretary

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Darwish Interserve WLL Full time

Job Description

Summary

  • Provides support for the General Manager and other Departments as required
  • Responsible for providing a high level of administrative support by conducting research, preparing reports, handling information requests and performing clerical functions.

Responsibilities

  • Coordinates the over all Administrative activities of the GM's office
  • Drafts and finalizes correspondence emails on behalf of the GM
  • Receives, coordinates and replies to incoming mails, emails and faxes accordingly
  • Answers telephone calls, responding to inquiries, taking messages and referring inquiries as appropriate
  • Handles company email and send inquiries as per department concerned
  • Follows up on agreements / contracts renewals in coordination with legal department.
  • Communicates and liases with new agencies of interest to the Business Unit.
  • Manages electronic calendar, make appointments and schedule meetings
  • Make Travel arrangements and reservations for the GM.
  • Performs other related duties/projects as assigned by the GM

Skills

  • Proficient in MS Office Software
  • Excellent Communication Skills
  • Handles confidential and sensitive documents professionally
  • Has an in-depth knowledge of office management and basic accounting procedures
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time management skills
  • Excellent negotiator
  • Integrity and Confidentiality

Job Type: Full-time