Project Coordinator

1 day ago

Doha Al Wakrah Qatar Madre Integrated Engineering Full time 50,000 - 80,000 per year

Major Responsibilities • Provide efficient administrative and office management support to the Manager of Performance Evaluation, ensuring that tasks are completed effectively and within agreed -upon timelines. • Plan, schedule, and coordinate departmental administrative activities, ensuring the smooth operation of day -to -day activities and the timely communication of key information. • Address and resolve inquiries or issues reaching the Performance Evaluation office promptly and efficiently, and manage a variety of administrative details, such as keeping informed of departmental activities, transmitting information, and monitoring day -to -day operations. •       Participate  in  the  development  of  policies  and  procedures,  overseeing  their compliance and implementation within the department. • Assist   in   preparing   analytical   performance   evaluation   reports   and   other required reports in a timely basis. • Support   the   development   of   performance   evaluation   satisfaction   surveys and prepare required reports based on the survey results. • Develop   and   maintain   departmental   KPIs   and   metrics   for   dashboards, ensuring regular follow -ups and submission of required data. •       Assist  in  preparing  documents  for  accreditation  or  other  surveys,  ensuring compliance with standards. • Monitor and review department reports for leadership meetings (e.g., SMEC and other committees), tracking improvements and action plans based on these reports. •       Assist   in   the   development   and   implementation   of   departmental   operational plans and prepare action plans and progress reports. •       Assist  in  the  preparation  of  the  annual  budget  plan  and  monitor  progress, ensuring adherence to budgetary constraints. •       Verify   and   ensure   the   accuracy   of   all   ERP -generated   reports,   identifying errors and implementing necessary corrections. •       Update  and  maintain  all  departmental  user  manuals,  ensuring  they  reflect current procedures and practices. • Monitor   and   assess   timelines   to   ensure   the   timely   completion   of   all performance evaluation activities. • Prepare   professional   memos,   emails,   reports,   and   other   correspondence, ensuring clarity and precision in communication. • Coordinate    meeting    schedules,    attend    meetings,    record    minutes,    and distribute them promptly. • Maintain   accurate   documentation   of   the   evaluation   process,   data,   and reports for future reference. • Collaborate    with    translators    to    translate    correspondence    and    reports between Arabic and English as required. • The   incumbent   will   undertake   any   related   duties   or   responsibilities   as directed. Requirements Skills Requirements • Bachelor's degree in business administration, Management, Computer Science, Healthcare, or a related field is required for this role • Minimum of 5 years of post -qualification experience, including at least one year of experience with Oracle ERP PMS (Performance Management System) application within the healthcare industry. • Minimum of one year of experience in handling the performance appraisal process, including individual objective setting, quarterly feedback, and conducting self, upward, and downward evaluations. • Strong command of verbal and written English (command of Arabic is an advantage) •     Excellent presentation and facilitation skills.

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