Administrator (- Male Only)

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Qommunication Public Relation and Marketing L.L.C. Full time
Administrator

Responsibilities:

  • Coordinate office activities and operations to secure efficiency and compliance to company policies.
  • Supervise administrative staff and divide responsibilities to ensure performance.
  • Manage agendas/travel arrangements/appointments etc. for the upper management.
  • Support budgeting and bookkeeping procedures
  • Create and update records and databases with personnel, financial and other data.
  • Track stocks of office supplies and place orders when necessary
  • Submit timely reports and prepare presentations/proposals as assigned.
  • Assist colleagues whenever necessary.
  • Organize and schedule meetings and appointments.
  • Produce and distribute correspondence memos, letters, faxes, and forms.
  • Assist in the preparation of regularly scheduled reports.
  • Develop and maintain a filing system.
  • Submit and reconcile expense reports.
  • Provide general support to visitors.
  • Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Contribute to team effort by accomplishing related results as needed.
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Organize travel arrangements for senior managers.
  • Book conference calls, rooms, taxis, couriers, hotels etc.
  • Maintain computer and manual filing systems.
  • Handle sensitive information in a confidential manner.
  • Take accurate minutes of meetings.
  • Coordinate office procedures

Job Types:
Full-time, Permanent

Salary:
From QAR3,500.00 per month

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