Customer support Officer

2 weeks ago


AlJumayliyah, Qatar Itmam Consultancy Full time
This is a remote We are seeking anoutgoingindividual for our Virtual Hospitality Advisor As a VirtualHospitality Advisor, you will be responsible for bookingamazingtrips for corporate and leisure clients in destinations allaroundthe world This position is great for anyone who absolutelylovesto travel and help others with Roles& ResponsibilitiesResearch, Create, and Execute exceptional itineraries forclientsReview individuals needs andwants for travel, to ensure you cancater a trip specially designedto meet their needs Complete ongoingtraining to earnand maintain certification to booktravel Attendongoing webinars withvendors and suppliers, to become specializedwith specificdestinations Review budgets, and plan tripsaccordingto clients budgetconstraints Create promotional materials toutilizeMonitor restrictions on travelthat come and goBook travel needs(airline, carrental, hotel accommodations, cruise, ticket/eventsales, etc)

Effectively communicate withclients pre/posttravelHandle issues that may ariseduring the bookings and/or travelforclients Network with tour operatorsregarding packages that youcan offer toclients Part-Time or Fulltime Requirements Must be atleast 18years of age, and be authorized to work within theMust beable to communicate withclients effectively (strong salesbackground aplus) Must have a smartphone withinternet access,laptop recommend but notrequired Personal travel experience isahuge plus, however notrequired Previous experience incustomerservice or hospitality is also a plus, but notrequiredBenefits Travel discounts - Use your traveldiscount to go onvacations anytime youlike Online coursetraining Support team- wehave a supportteam to help you grow in thecompany A SUCCESSFULGroup TRAVEL Coordinator Handles Incoming Requests by:
Handles alltravel related to eventsincluding research, vetting, obtainingquotes, and managing groupand individual travel flight arrangementsOffer professional adviceand suggestions to ensure customer sexpectations are met andexceeded Source accommodations includingsuggestions fordestinations and inclusions Liaise and negotiatewith suppliers toensure all details of the event are confirmedincludingtransportation, accommodation, conferencing, dinners,tours,team-building, and other client requests Manage group changesandattrition Works with traveler information in a variety offormats(spreadsheets, form submissions, ) Utilize system forreservationrates and bookings Invoices client thru system Applycustom projectand billing codes for required reservation Maintainsand promotesprofessional and courteous client relations by managinga promptand accurate response to telephone and email communicationsEnsuresoptimum customer service through email, chat, and effectiveuse ofphone systems Ensures a great relationship is developed withallsuppliers and manages these relationships to gain the bestserviceto mutually benefit the customer Ensures tickets,itineraries anddocumentation are correct and delivered to thecustomer on time Manage financials - including invoicereconciliations of events andreceipt management Problem SolvingAppropriately responds andresolves customers inquiries Performsfollow-up as needed andwithin the time frame promised to thecustomer Seeks assistancefrom others for the resolution asappropriate Accurately processesthe complaint Appropriatelydisplays empathy and acknowledgingstatements to diffuse emotionduring adversity Often usesstatements to the customer to validate aclear understanding of thecustomer's needs Focuses on theresolution versus the cause of theproblem Provides feedback tomanagement to avoid future customerissues when solicited QualityConsistently meets and exceedsindividual and team expectationsEffectively uses the telephonesystems Completes reservations with afew errors Provides thecustomer a full recap of the confirmeditinerary Second Mile Service Responds to the customer promptlyProvides the customerhis/her undivided attention Listens andcaptures information fromthe customer Responds appropriately Asksquestions targeted toencourage complete responses Creates rapportwith the customer Matches the customer's tone and paceKeeps the interaction movingforward Offers suggestions to thecustomer and anticipates needs Teamwork Willingly offers assistanceto team members within andacross teams Communication Uses positivelanguage and word choicesto avoid negative customer reactionsMatches the customer's toneand pace Applies propercommunication guidelines and standards(clear, concise, andpersonal) to interactions Uses correct grammarininteractions

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