Administration Manager

2 weeks ago


Doha, Baladīyat ad Dawḩah, Qatar Parsons Full time

Administration Manager (Arabic Speaker)

Doha, Qatar

What You'll Be Doing:

  • Support and assist the department in the daily project administration tasks
  • Maintain SharePoint Directories, assists with development of presentations and reports to the client and SLT
  • Knowledge of office management systems and procedures
  • Assist with or investigate and report, the findings in any Incidents pertaining to Emergency Response
  • Emergency Response refers to both Security and Medical Incidents on site
  • Assist with periodic review and update of technical documents (e.g., manuals and workflows) and oversee compliance requirements for same
  • Organizing and scheduling appointments with admin software
  • Maintain contact lists
  • Update and maintain office policies and procedures
  • Push for a continuous process improvements and efficiencies
  • Partake in training sessions for project team members and vendors to ensure continual improvement in Incident Management
  • Assist in the collation of weekly/monthly vendor performance reports for deliver to the Senior Leadership Team
  • Support the Project Directors at all times
  • Always fulfill all reasonable requests to the best of your abilities

What Required Skills You'll Bring:

  • Bachelor's Degree and/ or Diploma from an accredited University
  • Minimum 15 years demonstrable experience, of which 7 years in administration and project document management capacity in similar construction projects
  • Past experience and fully conversant with the Procedures used in the Public Works Authority
  • Ability to coordinate, cooperate and communicate with the team and liaison with the Engineer and his team for smooth administration
  • Extensive knowledge and experience in document control from the project initiation to close out phases, utilizing computerbased systems (Primavera Contract Management/EDMS), within the framework of an integrated project services function for the effective management of a wide range of concurrent projects
  • Ability to lead, cooperate, motivate, and manage projects secretarial and project document management team
  • Track, follow up the Engineer's regular reports, project's reports and outstanding actions and response timely
  • Coordination the workshops and meetings and follow up between external and internal stakeholders till close out projects
  • Identify and meet effectively the requirements and expectations of the Engineer and the PWA
  • Must be fluent in English and Arabic both written and spoken with an excellent capability in written technical skills as well as oral and written communication skills
  • Experience working in the Gulf region is required

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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