Document Controller
4 days ago
We are seeking a detail-oriented and organized Document Controller to join our team in Doha, Qatar. As a Document Controller, you will play a crucial role in managing and coordinating the flow of technical documents for our engineering and construction projects. This position requires a high level of efficiency and attention to detail to ensure smooth document management processes.
Responsibilities- Establish and maintain a comprehensive library of reference documents, adhering to company quality standards.
- Coordinate the flow of technical documents between projects, proposal operations, engineering disciplines, and other related support groups both internally and externally.
- Create and manage computerized indexes for active engineering documents, generating reports as needed by project managers and directors.
- Prepare transmittals for engineering documents and requisitions, ensuring timely distribution and proper filing.
- Assist in the preparation of operations manuals and job data books, including developing indexes, assembling binders, and ensuring timely printing and assembly.
- Arrange document cataloging, packing, and long-term storage or disposal of engineering documents at project closeout.
- Maintain an established data distribution system and schedule for assigned projects based on client, project, and supplier requirements.
- Collaborate with project teams to ensure efficient document control processes and adherence to company standards.
- Assist in office administration duties, including maintaining lists of office furniture and equipment, and monitoring site office workstation equipment.
- Support the office secretary in various administrative tasks to meet office requirements and demands.
- Contribute to a cohesive team environment, maintaining excellent serviceability to the entire department.
- Diploma in any field of study; relevant certifications and training certificates are a plus.
- Minimum of 5 years of document control experience in engineering and construction projects.
- Demonstrated proficiency with large-scale Document Control management software (e.g., ACONEX, Prolog).
- Strong knowledge of Microsoft Office suite, particularly Excel, Word, and PowerPoint.
- Experience with document control hardware and software, such as scanners and optical character recognition tools.
- Excellent oral and written communication skills, with the ability to compose reports and correspondence in English.
- Familiarity with document management best practices and quality control procedures.
- Strong attention to detail and high level of accuracy in document handling and data entry.
- Exceptional organizational skills and ability to manage multiple projects simultaneously.
- Ability to work under pressure and meet tight deadlines in a fast-paced environment.
- Proactive and results-oriented approach with a "can-do" attitude.
- Ability to interface effectively with various stakeholders at different technical levels and educational backgrounds.
- Knowledge of engineering and construction project documentation processes.
- Flexibility to adapt to changing project requirements and priorities.
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