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Training Administration

1 month ago

Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

The role will provide support and assistance to the Exams and Assessment Lead for day to day administration of the student data for the Technical Institute. This role will be located at the Technical Institute Qatar, Al Udeid Air Base.

BAE Systems has been successfully delivering technical training programs to our international customers for over 10 years. Our team of dedicated and experienced teachers, instructors and support staff are passionate in helping develop students' knowledge and prepare them for a technical career.

This role will support the Technical Institute in achieving and maintaining the integrity of student data, as well as assisting with the assessment and examination compliance with internal and external assessment and examination requirements.

Working closely with the LMS/TMS Administrator, this role will be responsible for maintaining the configuration control of all student data onto and within the Learning Management System.

This person will be responsible for supporting the Contract and Assurance team, as well as the wider Technical Institute team for the end-to-end Foundation Training, General Engineering and Speciality Training student data capture.

This person will hold the necessary qualifications to provide training delivery resilience to the Foundation Training Delivery team, covering in periods of sickness/absence/surge (e.g. customer demands).

Core Activity

Core activities of the role include but are not limited to:

  1. Day-to-day student data administration (e.g., attendance, exam results)
  2. Support to the day-to-day administration and organisation of exams and assessments
  3. Provide day to day support to the Exams and Assessment Lead, providing a short, medium and long term examinations schedule
  4. Process student assessment and examination results
  5. Ensure secure storage of student records
  6. Assist in the organisation of assessment and examination activities prior to and after assessment and examinations
  7. Responsible for collating Student Review Board material packs, with underpinning trend analysis and commentary
  8. Responsible for uploading and maintaining student data within the Learning Management System or similar and maintaining configuration control of the student data
  9. Responsible for provision of Technical Institute training pipeline graphics/schedules, detailing where different classes of students currently reside within the pipeline
  10. Responsible for highlighting and rectifying any inconsistencies or missing student data
  11. Provide exam support to assessment and examination staff to ensure all administration is prepared prior to the assessment and examination
  12. Collation and production of examination analysis reports for the management team
  13. Work closely with the Project Management Team, provide reports from the Learning Management System to support trend analysis of student data (i.e. attendance / exam results)
  14. Assist in the preparation of student record packs for internal and external audits
  15. Minute taking in meetings
Requirements Essential Skills And Knowledge
  1. Proven office and administration support experience
  2. Excellent IT skills and ability to confidently use Microsoft Office packages
  3. Excellent organisational skills and ability to effectively manage and prioritise own workload
  4. Excellent attention to detail
Desirable Skills And Knowledge
  1. Experience working in a training environment
  2. Experience in team working
  3. Ability to work autonomously when required
  4. Hold a valid Qatari driving license
  5. Ad hoc translation, when and where necessary.
  6. Occasional interpretation services from Arabic to English and vice-versa
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