Executive Assistant to the Dean

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

The Executive Assistant to the Dean is responsible for providing high-level administrative support to the Dean of Georgetown University in Qatar (GU-Q). This position is foremost responsible for all aspects of the Dean's schedule, including organizing day-to-day meetings, events, and travel with consistent and acute attention to detail. This role will interact with students, faculty, and staff on behalf of the Dean and serve as a key liaison between the Dean and various internal and external stakeholders, and will be entrusted with handling highly sensitive and confidential information. The Executive Assistant to the Dean is a self-directed team player who takes initiative, anticipates needs, ensures consistent high quality work, and adapts to different situations.

Key Accountabilities
  1. Schedule appointments for the Dean, ensuring optimal use of their time and prioritizing competing demands.
  2. Create and compile detailed briefing materials for the Dean prior to meetings, including relevant facts, data, and background information.
  3. Oversee the management of institutional VIP visitors, local and international government officials, coordinating logistics and ensuring a seamless experience.
  4. Establish and cultivate relationships with counterparts at other partner universities, Qatar Foundation, the home Georgetown campus in Washington, DC, and other key partners and stakeholders, fostering collaboration and effective communication.
Key Activities
  1. Coordinate complex and dynamic schedules, managing multiple calendars and ensuring appointments are efficiently scheduled and conflicts are resolved.
  2. Draft, proofread, and finalize memos, correspondence, and documents with attention to detail, accuracy, and overall quality.
  3. Engage with stakeholders, including students, faculty, staff, and external partners, in a professional and courteous manner, conveying the Dean's message and priorities.
  4. Identify and develop systems to facilitate the smooth functioning of the Dean's activities.
  5. Help develop and sustain an effective support structure for integrated work relationships among senior leadership at GU-Q and on the main campus.
  6. Research and gather relevant information, synthesizing it into clear and concise briefing materials for the Dean.
  7. Maintain confidentiality and exercise discretion and appropriate judgment in all matters related to the Dean's business.
  8. Collaborate with various departments to collect and analyze data, ensuring accurate and timely responses to external requests.
  9. Advise on proper protocol and etiquette for visiting dignitaries, arranging necessary accommodations, transportation, and meetings.
  10. Respond to email, texts, and phone calls outside normal business hours.
  11. Interact with students, faculty, and staff on behalf of the Dean, providing information and addressing inquiries or concerns.
  12. Prepare memos, correspondence, and documents for the Dean's signature, ensuring accuracy and clarity.
  13. Manage the dean's calendar, schedule appointments, answer phone calls, coordinate travel arrangements, manage files, maintain and order office supplies and equipment, process mail, copy, schedule and plan meetings and process expense reports.
  14. Other similar duties as assigned.
Requirements
  1. Bachelor's degree, Master's preferred
  2. A minimum of 5 years of experience as an executive assistant supporting a high/C-level executive.
  3. Proven track record of effectively managing complex calendars and scheduling appointments.
  4. Demonstrated ability to handle sensitive and confidential information with discretion and professionalism.
  5. Exceptional organizational and time management skills, able to prioritize tasks and meet deadlines.
  6. Excellent verbal and written communication skills, with strong attention to detail.
  7. Ability to problem solve independently and through strong partnerships with business partners across the globe; thrives in a dynamic environment with a high degree of ambiguity and agility.
  8. Strong ability to work independently, exercise judgment, take initiative, and make informed decisions.
  9. Proficient in using productivity software and tools, such as Microsoft Office suite and Google Workspace.
#J-18808-Ljbffr

  • Assistant Dean of Communications and Public Affairs

    6 days ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    Department: NUQ MarketingSalary/Grade: EXS/13The Assistant Dean for Communication and Public Affairs reports directly to the Dean and CEO (the Dean), and collaborates with associate deans in developing and implementing institutional strategies. The ADCPA is a chief advisor to the Dean, spearheads the Dean's strategic initiatives, manages public issues that...

  • MS Dean of Students

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    Scope: SEL (Social, Emotional Learning), support, activities, leadership, parent engagementReporting to: Head of Middle SchoolTo guide the overall wellbeing and pastoral support of our Middle School community, we are seeking a Dean of Students & Pastoral Care (6-8) beginning in the 2024/2025 academic year. This role aligns with our ISL strategic initiatives...

  • Administrative Assistant 2 Qatar

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    Department: NUQ NU QATARSalary/Grade: EXS/N10The Administrator Assistant is a crucial support role in the Dean's Office at Northwestern University in Qatar (NUQ). This position is responsible for a wide range of administrative and organizational tasks to ensure the smooth functioning of the Office.Key Responsibilities:Preparing correspondence and managing...

  • Assistant Head of Primary School

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar International School of London Qatar Full time

    Application Deadline: 15 April 2025Scope: Primary SchoolReporting to: Head of Primary SchoolCollaborates with: PSLT, the Dean of Students team (Dean of MS and Dean of HS), ISL Qatar stakeholder groupsTime Allocation: 1.0 FTEIn order to fulfil this role, the successful candidate must be passionate about both leadership and pastoral care, be an experienced...

  • Assistant Head of Primary School

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar ISL Qatar Full time

    Application Deadline: 15 April 2025 Scope: Primary School Reporting to: Head of Primary School Collaborates with: PSLT the Dean of Students team (Dean of MS and Dean of HS) ISL Qatar stakeholder groups Time Allocation: 1.0 FTE In order to fulfil this role the successful candidate must be passionate about both leadership and pastoral care be an...

  • Executive Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Premium Solutions Consultancy Full time

    We are looking for an Executive Assistant to perform a variety of administrative tasks and attend to day-to-day functions.An Executive Assistant is a professional responsible for managing schedules and communications, prioritizing emails and phone calls, and arranging meetings, business, and personal events.ResponsibilitiesActing as the point of contact...

  • Executive Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Management Solutions International MSI Full time

    We are seeking a highly organized Executive Assistant with an IT background to provide administrative and technical support to senior executives.The ideal candidate will combine strong organizational skills with a solid understanding of IT concepts,Key Responsibilities :Provide high-level administrative support, including managing calendars, scheduling...

  • Executive Assistant

    3 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Rapid Access Full time

    Job OverviewRapid Access is seeking a highly organized and detail-oriented Executive Assistant to support our executives and teams. As an Executive Assistant, you will be responsible for providing administrative support, coordinating travel arrangements, and managing schedules.Key ResponsibilitiesProvide administrative support to executives and teams,...

  • Executive Assistant

    3 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Levante Holding Full time

    The Executive Assistant will play a pivotal role in ensuring the smooth day-to-day operations of the executive team. This position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities:Provide high-level administrative support to...

  • Executive Assistant

    5 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Taameer Group Full time

    The Executive Assistant will play a pivotal role in ensuring the smooth daytoday operations of the executive team. This position requires strong organizational communication and problemsolving skills along with the ability to manage multiple tasks efficiently in a fastpaced environment.Key Responsibilities:Provide highlevel administrative support to senior...

  • Executive Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Tanqeeb Full time

    Job ResponsibilitiesCollaborating with managers and concerned personnel for fluent conduct of departmental activities.Developing a flawless record management system to maintain secure storage of the organization's critical data.Manage and maintain schedules, appointments and travel arrangements as needed.Utilizing digital solutions to create routine reports,...

  • Executive Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar taameergroup Full time

    The Executive Assistant will play a pivotal role in ensuring the smooth day-to-day operations of the executive team. This position requires strong organizational, communication, and problem-solving skills, along with the ability to manage multiple tasks efficiently in a fast-paced environment.Key Responsibilities:Provide high-level administrative support to...

  • Executive Assistant to CEO

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers.Executive Assistant's responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and...

  • Executive Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar HEC Paris in Qatar Full time

    Bachelor of Business Administration (Management)Nationality: Any NationalityVacancy: 1 VacancyJob DescriptionFull-time position reporting to the Senior Executive Director (S.E.D.)The Executive Assistant to the S.E.D. provides high-level administrative support to the S.E.D., overseeing institutional and transversal projects and serving as an essential...

  • Assistant to the Executive Team

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar Banyan Group Full time

    Job DescriptionWe are seeking a highly skilled and experienced Executive Assistant to join our team at Banyan Group. As an Executive Assistant, you will be responsible for providing exceptional administrative support to our executives, ensuring seamless day-to-day operations.Key Responsibilities:Provide expert-level secretarial services, including managing...

  • Executive Assistant

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar Banyan Group Full time

    Join to apply for the Executive Assistant role at Banyan GroupCompany DescriptionBe a part of the mosaic team, located in the heart of Mushaireb, Banyan Tree Doha offers an urban retreat that blends unparalleled luxury with modern comfort and architectural marvels. Our property offers a unique blend of Eastern and Western hospitality in an atmosphere of...

  • Executive Assistant Position

    1 week ago

    Doha, Baladīyat ad Dawḩah, Qatar QatarEnergy Qatarization Full time

    About the JobThis exciting opportunity has arisen for an experienced Executive Assistant to join our team at QatarEnergy Qatarization. As an Executive Assistant, you will play a key role in supporting the Assistant Manager and staff in the respective division, providing high-level administrative support and expertise.Your responsibilities will...

  • Executive Chef Assistant

    3 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Power International Holding Full time

    We are looking for an Executive Chef Assistant to help us maintain the highest standards of culinary excellence in our kitchens. As a member of our culinary team, you will assist the Executive Chef in overseeing kitchen operations and ensuring the quality and consistency of food production.Key Responsibilities:Assist in designing menus and developing...

  • High-Level Executive Assistant

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    We are looking to hire a female High-Level Executive Assistant for our client in Doha, Qatar.The responsibilities of the High-Level Executive Assistant include planning meetings and organizing calendars. To be successful as a senior executive assistant, you should have excellent organizational skills, be proactive, and possess a professional demeanor....

  • Executive Assistant

    3 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar The MSI Group Full time

    Manages events and integrates team-based service to achieve a successful event.Familiarize with industry, events, and exhibitions.Desired Skills & ExperienceStrong communication skills. Ideal candidate must have a minimum of 3 years' experience.Experience in meeting & events.Ensure guest satisfaction and handle guest complaints.Coordinate & maintain good...