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Trading Support Coordinator

3 months ago

Qatar Talent Pal Full time
Role Title Trading Support Coordinator Reports to Team Manager Location Business unit Hamad International Airport Retail Role purpose Responsible for providing clerical secretarial as well as administrative support to the Retail team while assisting administrative team to attend and solve any issue that may arise to ensure that the operations run smoothly. Key accountabilities
  • Compiling and updating various daily reports such as Rosters KPI targets and other retail related reports.
and Preparation of HR report. Updating daily attendance report and submitting the HR report on time
  • Ordering of Stationery and supplies across the airport keeping within budgeted P&L / Management accounts
  • Daily filing of DE documents sequential order/ensure data protection
  • On time archiving of documents as per SOP and attain to retrieval requests.
  • Negotiating with new suppliers for better pricing and periodically reviewing existing supplier pricing (printers/stationeries/PPE/transport/training rooms etc)
  • Coordinating and arranging regular services/AMCs for counting machines/printers as required.
  • Complete operational checks for all stores and take necessary corrective actions to comply with SOP
  • On time completion of material permitsScreens chairs NUCs cleaning equipments
etc. as required for business
  • Stock management / stock replenishment and banking to ensure we have adequate supplies at all stores
  • Liaising with Support functions.
  • Handling office tasks such as filing generating reports and presentations.
  • Manage New joiners on boarding process on time (uniform request/name badge/on boarding guide)
  • Dictate draft and distribute minutes of the meetings.
  • Work as part of the Admin Operations and Retail team within Qatar.
  • Support additional/adhoc tasks at request of Management.
  • Report maintenance items to facilities team and raise maintenance requests
  • Ensuring the stores are clutter free and dispose unwanted items aligning with facilities
Team Key interfaces/ relationships
  • Team Manager / RSM / Team Leaders / Sales Consultants
  • Support functions
Rolespecific experience and
  • Follow Guidelines efficiently
  • Multitasking capabilities
skills
  • Efficient in documentation procedures
  • Active problem solving and interpersonal skills
  • Thorough knowledge of office methods procedures and practices
  • Fluency in using standard office software packages and internet research abilities
  • Ability to learn interpret independently and apply a variety of company policies and procedures
  • Ability to identify deviations from applicable policies
  • Ability to track and compare data
  • Excellent oral and written communication skills
  • Be a team player
General experience and personal qualities Leadership & management
  • Selfaware openminded with a high degree of personal and professional integrity.
Commercial acumen
  • Protect the business by ensuring compliance to procedures managing risks and escalating where appropriate to protect the reputational integrity of Travelex. Ability to adapt to change quickly and brings challenges to resolution within a timely fashion.
Strong relationships
  • The ability to manage strong relationships developing trust and credibility with customers partners peers teams internal and external stakeholders.
  • Proactive sharing of best practice to peers and teams for continuous improvement of performance in their area of expertise.
Management of change
  • Able to deal with change efficiently and effectively.
Performance and results focus
  • A strong record of performance delivery in their area of expertise.
  • The ability to analyse issues develop solutions and influence key decisions balancing risk with results.
  • Drive customer focus in everything we do to gain and retain high quality customers for the long term success of Travelex (Internal and external
relationships) Head Human Resources Middle East & Turkey Received and acknowledged This job has been sourced from an external job board.
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