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Administrative Coordinator

2 months ago

Doha, Qatar 25 Spaces Real Estate Full time

**About us**

We are professional and agile.

Our work environment includes:

- Modern office setting
- Food provided
- Growth opportunities

**Job Title: Administrative Coordinator**

**Job Summary**:
The Administrative Coordinator plays a key role in providing administrative support and coordination for the efficient operation of the organization. This position involves a wide range of tasks and responsibilities, including office management, communication, and administrative support for various departments.

**Key Responsibilities**:
**Office Management**:Maintain a clean and organized office environment.
Order and manage office supplies and equipment.
Coordinate with vendors for office maintenance and repairs.

**Administrative Support**:Assist in creating, formatting, and editing documents, reports, and presentations.
Schedule and coordinate meetings, appointments, and events.

**Data Management**:Maintain and update records, databases, and filing systems.
Ensure the security and confidentiality of sensitive information.

**Communication**:Answer and direct phone calls and inquiries to the appropriate individuals.
Greet and assist visitors to the office.
Manage incoming and outgoing mail and packages.

**Financial Support**:Assist in budget tracking and expense reporting.
Process invoices and reimbursements.
Maintain financial records and documentation.

**Project Coordination**:Support project teams by coordinating meetings, tracking progress, and ensuring deadlines are met.
Assist in the preparation of project-related documents and reports.

**Team Collaboration**:Collaborate with other staff members and departments to facilitate communication and workflow.
Provide support to other team members as needed.

**Qualifications**:

- High school diploma or equivalent (Bachelor's degree in a related field is a plus).
- Proven experience in an administrative or coordination role.
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Attention to detail and accuracy in work.
- Ability to multitask and adapt to changing priorities.
- Knowledge of office equipment and basic IT troubleshooting.

**Additional Requirements**:

- Professional demeanor and appearance.
- Willingness to take on new challenges and responsibilities.
- Discretion and ability to handle sensitive and confidential information.
- Flexibility in working hours as needed.

This job description serves as a general outline for the responsibilities and qualifications expected of an Administrative Coordinator. Specific requirements and expectations may vary depending on the organization and industry.

**Salary**: From QAR5,000.00 per month

Ability to commute/relocate:

- Doha: Reliably commute or planning to relocate before starting work (required)

Expected Start Date: 25/10/2023

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