Coordinator - Personnel Administration

3 weeks ago


Doha, Qatar Swan Global WLL Full time

We are Swan Global looking for **Coordinator - Personnel Administration** for Doha Location. Please find the job details below:
Job Title **:Coordinator - Personnel Administration**

Location: Doha

**Duty Hours **:8hrs/5days

**Experience required **:3 - 5 years in an HR / Administrative positions

**Project Duration** : 11 Months

**Language preference**: Bilingual is a must

**Job Description **:Manage administrative duties within the human resources department, ensuring seamless onboarding and compliance with policies during offboarding. Provide diverse services to employees, fostering positive employee relations. Maintain an effective HR archiving system, recommend system improvements, and address recurring issues with HR/system processes. Ensure timely archiving of employee records and information in accordance with standards. Support employees in Oracle Fusion processes and facilitate communication regarding personnel documents, files, records, and information.

**Key Roles & Responsibilities**:
**Personnel Administration**:

- Ensure accurate maintenance of employee data records for efficient retrieval.
- Assist in the exit clearance process, delivering payment-related and confidential documents to Finance as instructed.
- Monitor and update the company’s retirement plan, issuing retirement letters with the required notice period.

**Archiving**:

- Evaluate personnel records for preservation and retention.
- Maintain HR-related materials in the HR database systems or archives.
- Provide reference services for employees requiring archival materials.
- Establish strong relationships with external archiving companies, acquiring their services.
- Support training sessions on archival procedures to enhance retrieval processes.

**HR Systems & Processes Support**:

- Guide employees and department coordinators on policies, procedures, and HR systems.
- Assist in the enhancement and automation of the Personnel Module in Oracle Fusion.
- Review personal contributions through ESS, update Assignment forms in Fusion for various eligibilities, policy compliance, and accuracy.
- Test new system initiatives (Personnel Module in Oracle Fusion) and complete UATs for viability.
- Address system workflow errors, troubleshoot problems, escalate to the IT Department, and coordinate rectification.

**Others**:

- Lead the Department Coordinators team in Oracle Fusion tasks and address process-related issues.
- Analyze and provide various reports to management.
- Fulfil internal auditor’s requirements during the audit process, providing documents and information upon request.
- Perform assigned job-related duties**.**

**Regards,**

**Swan Global



  • Doha, Qatar Swan Global WLL Full time

    We are Swan Global looking for **Coordinator - Personnel Administration** for Doha Location. Please find the job details below: Job Title **:Coordinator - Personnel Administration** Location: Doha **Duty Hours **:8hrs/5days **Experience required **:3 - 5 years in an HR / Administrative positions - _**Oracle Fusion Experience. **_ - _**Personnel Management...


  • Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    Job Description: Human Resources CoordinatorAs a key member of the HR team, you will be responsible for managing administrative duties within the human resources department.You will ensure seamless onboarding and compliance with policies during offboarding, providing diverse services to employees and fostering positive employee relations.Additionally, you...


  • Doha, Qatar K20S Kinetic Technologies Private Limited Full time

    **Company Overview**: K20S Kinetic Technologies Private Limited is a renowned organization in the IT Outsourcing industry. We specialize in providing cutting-edge solutions in the field of technology. Our team of highly skilled professionals is committed to delivering innovative products and services to our clients. **Job Title**: Coordinator - Personnel...


  • Doha, Qatar QNB Full time

    Business Unit: QNB - Qatar Division: Not Applicable Department: Not Applicable Country: Qatar Closing Date: 31-Dec-2024 About QNB Established in 1964 as the country’s first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region. QNB Group’s presence through its subsidiaries...


  • Doha, Baladīyat ad Dawḩah, Qatar Oceaneering Full time

    Job SummaryAs a skilled Operations Coordinator - Planning and Administration, you will play a critical role in ensuring the smooth operation of our projects. You will be responsible for coordinating with various teams to plan, mobilize, and demobilize personnel and equipment. This role requires strong organizational skills, attention to detail, and excellent...


  • Doha, Qatar Nakilat Full time

    **Job Summary and Purpose**: Establish, implement, monitor and maintain the policies and procedures of the organization with regards to marine personnel serving on board the wholly owned vessels of Nakilat. **Accountabilities**: **Key Accountabilities**: **Career Development**: 1. Ensure that the ship-based employees of the organization are provided with...


  • Doha, Qatar Qatar Airways Full time

    As Administration Coordinator, you will provide administration support for the smooth functioning of the Food and Beverage department on a daily basis. You will perform secretarial duties, which require the handling of confidential and sensitive information and represent the department through the management of correspondence, telephone and personal...


  • Doha, Qatar Carnegie Mellon University Full time

    Opening in 2004, Carnegie Mellon University in Qatar is part of a reciprocal effort with the Qatar Foundation to bring excellent American educational undergraduate programs to the Middle East. The foundation of CMU Qatar’s success is the extraordinary faculty and staff who work here. By bringing together a diverse group of people, we have benefited from...


  • Doha, Qatar Qatar Airways Full time

    As an Administration Coordinator, you will be responsible in providing administration support for the smooth functioning of the QE Cabin Services department on a daily basis. Performs administrative duties, which require the handling of IT assets, stationaries, and other office facilities. Represents the department through the management of correspondence,...

  • Administration Lead

    3 weeks ago


    Doha, Qatar Leo Kanner Full time

    We are looking for an experienced **Administration Lead** to supervise daily support operations of our company and plan the most efficient administrative procedures. You will coordinate with team of professionals to complete a range of administrative duties in different departments. Administrative Lead is expected to organize schedules and manage payroll and...


  • Doha, Qatar Qatar Airways Full time

    **About the role** Provides administration support for the smooth functioning of the HR Nationalization department on a daily basis. Performs secretarial duties, which require the handling of confidential and sensitive information. Represents the department through the management of correspondence, telephone and personal contacts. Undertakes projects as...

  • Office Administrator

    2 weeks ago


    Doha, Qatar QH Human Resources Consultancy Full time

    QHire Human Resources Consultancy is urgently hiring for an Office Administrator **Responsibilities**: - Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy. - Supervise members of the administrative staff, equally dividing responsibilities to improve performance. - Manage agendas, travel plans and...


  • Doha, Qatar Baker Hughes Full time

    **Service Delivery Personnel and Competency Coordinator**: **Would you like to play a key role in our business?**: **Are you looking for a new opportunity in Oilfield Services Company?**: **Join our successful team!** **Partner with the best** A Service Delivery Personnel and Competency Coordinator will ensure flawless execution, on-time delivery, and...


  • Doha, Qatar Qatar Airways Full time

    **About the role** To provides administration support for the smooth functioning of the QR Shafallah department on a daily basis. Performs secretarial duties, which require the handling of confidential and sensitive information. Represents the department through the management of correspondence, telephone and personal contacts. Undertakes projects as...

  • Administrator

    2 weeks ago


    Doha, Qatar Tyne Recruitment Full time

    **Position: Administrator** **Responsibilities**: - Oversee administrative operations within the contracting department. - Maintain and organize documentation related to contracts, projects, and personnel. - Coordinate with various departments to ensure smooth workflow and project completion. - Assist in the preparation and processing of contracts,...


  • Doha, Qatar Premium Entertainment & Events Full time

    Our company is looking for an organized and self-motivated office administrator who will be responsible for providing administrative support to our office personnel. The office administrator’s role will include working closely with our events team by handling clerical duties, coordinating calendars, and organizing meetings. In order to be successful in...


  • Doha, Qatar AMA & Co Holding Group Full time

    We are looking for a dedicated Administrative Coordinator to join one of our subsidiaries. This role is based in Qatar, and we are seeking applicants from the Phili.ppines. - Organize daily schedules, coordinate work assignments, and manage communication between drivers, clients, and staff. - Assist in the monitoring of employee performance and prepare...


  • Doha, Baladīyat ad Dawḩah, Qatar Anantara Hotels & Resorts Full time

    What We OfferIn this role, you will have the opportunity to work with a dynamic team and contribute to the success of our company. We offer a competitive salary and benefits package, as well as opportunities for professional growth and development.


  • Doha, Qatar Vistas Global Full time

    A well-renowned government organization is hiring an **Administrative Coordinator**: **Requirements;** - Minimum 4 years of experience in an administrative role preferably in the health care sector. Proficient in MS Office Suite - Bachelor’s degree in Business Administration/Management or a related stream - Coordinate with departments across Primary Health...


  • Doha, Qatar Beverly Hills Full time

    **Administrative Coordinator Responsibilities**: - Supervising, and evaluating staff members. - Delegating tasks and ensuring that they are completed in accordance with existing policies and procedures. - Answering questions and finding information for employees, vendors, clients, and lenders. - Supporting employees by facilitating interdepartmental...