Bid / Tendering Coordinator

4 weeks ago

Doha, Qatar Darwish Interserve W.L.L Full time

Manage day-to-day bid process activities from document receipt to submission of bid.
- Develop & manage the bid process plan towards effectively responding to RFIs, RFQs & RFPs
- Analyze tender documents to ensure all necessary mandatory information is included.
- Research potential clients to develop targeted proposals that meet the client’s needs & aspirations
- Facilitate the writing of comprehensive responses to RFIs, RFQs & RFPs to produce market leading proposals and client presentations
- Engage with various stakeholders and levels of management in ensuring that proposals are reflective of the business & individual Client’s needs
- Liaise with support services such as Finance, People Management, Supply Chain, to ensure integrity of information required for bid proposals
- Ensure quality of bid documents in accordance with Bidvest Facilities Management & best practice quality standards
- Ensure that bid documents are complete within the stipulated timeframes and deadlines.
- Implement & maintain a controlled access storage for data & bid information for ease of use by internal stakeholders
- Responsible for effective communication between the client & company throughout the bid process
- Coordinate client site visits when necessary on behalf of Sales team
- Conduct white board updates - Consistent tracking of prospect bids & proposals submitted with business development team
- Handing of drafts & finalized bid documentation to the Sales team including Chief Sales & Marketing Officer, for review prior to submission
- Tracking of tender / RFQ process and exact record keeping of strategic dates and information to be provided / presented
- Provide weekly/monthly reports on pipeline bids (current & potential)
- Must be willing to work under immense pressure with many large projects running simultaneously
- Provide administrative support from time to time on mobilization and demobilization projects. This would typically include, updating SharePoint folders, minute taking, coordination of site visits and site commissioning and decommissioning.
- Understand the Rules for Tendering, timescales and responsibilities
- Support during Bid/No Bid meetings where required, assisting with bid information and if necessary, taking minutes/actions
- Ensure timely management of all tender activities
- Ensure any bid program is agreed and in place in advance of any agreed tender submission. Take ownership of scheduling regular meetings to ensure all key stake holders are keeping to the program. Identify potential issues early and escalate the situation to your direct report
- Obtain feedback from all clients relating to both successful and unsuccessful bid submissions in order to improve future bids
- Co-ordinate both the quality and pricing elements of any bid to ensure a smooth running of the process
- Work with the Business Development team in the production of documents for bid and PQQ submissions

Pay: From QAR6,000.00 per month

**Education**:

- Bachelor's (preferred)

**Experience**:

- Bid or Tendering Coordinator: 2 years (required)

**Language**:

- English (required)

**Location**:

- Doha (required)

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