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HR Business Partner

4 weeks ago

Doha, Qatar The Hamilton International School Full time

**Description**

**ISP HR Business Partner Role Profile**

**Purpose of Role**

The role of the Human Resources Business Partner role covers the various activities of Human Resources in the school. They are the first point of contact for staff during daily school operations to provide a professional organised HR service to all members of staff ensuring their needs are met alongside those of the relevant regulatory bodies. The post holder supports the HR Manager in the wellbeing of all staff in the school.

**ISP Principles**
**Begin with our children and students. **Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.

**Treat everyone with care and respect. **We look after one another, embrace similarities and differences and promote the well-being of self and others.

**Are financially responsible. **We make financial choices carefully based on the needs of the children, students and our schools.***

**Learn continuously. **Getting better is what drives us. We positively engage with personal and professional development and school improvement.

**ISP HR Business Partner Key Responsibilities**
**Talent acquisition and on boarding**
- Assist with the on boarding including entering employee information and uploading documents to the HR/ISP & MOEHE systems
- Ensures all new joiners have their Reference checks, Police Clearance / Criminal Background Checks and safeguarding training
- To liaise with new joining staff and ensure that their documentation is completed prior to joining, MOEHE approvals and visas/work permits are in place prior to joining
- To liaise with various teams to ensure that new joiner items are ready and in place before they join

**HR Operations**
- To support the HR Manager in all HR operational processes
- To ensure all relevant staff have appropriate Health insurance and receive their annual / bi-annual benefits as per their contracts receive their annual / bi-annual benefits as per their contracts
- To ensure that no staff or contractors working alongside children are allowed in school until they have three good references, safeguarding training, ten-year police checks and confirmation of qualifications and identity
- To ensure a smooth exit is achieved by those leaving by following the exit formalities and following up on payment of their end of service dues. Issuing them with an experience letter
- To maintain historical human resource records by designing a filing and retrieval system, keeping past and current records
- To keep up to date with best practice and legislation
- To liaise with the PRO to ensure documentation required for governance is in order
- To assist with organizing in house or off-site activities for all staff
- To maintain a visible, professional and high profile within the school
- Manage systems for staff attendance recording and ensure the absences are recorded on the HR system
- To maintain staff records on the HR System database and ensure staff are trained on how to use it
- To submit for approval, the monthly attendance report for payroll purposes
- To log staff attendance and inform the HR Manager of patterns of staff attendance
- Monitoring, and reviewing staff performance
- Provide information and reports on data such as staff turnover, references, cost per hire, training hours per person, etc.
- Ensure compliance with regional and local legal requirements by enforcing adherence to requirements
- Ensure compliance is met on the CBC and safeguarding as required by ISP & the School

**Compensation & Benefits**
- Prepares contracts, contract addendums, offers, agreements for any compensation and benefit awarded to employees

**Talent development/education**
- Support HR Manager to ensure performance management opportunities are in place for all staff to enhance their ability to achieve goals and capability to assume increased levels of responsibility
- To co-ordinate booking of Professional Development for staff in line with school priorities and compliance documentation

**Government Relations**
- Ensures all employees have their work permit and Visa approvals
- Ensures all licenses are up to date and follow up with the PRO before expiry
- To ensure legal compliance by monitoring and implementing applicable human resource requirements; MOEHE guidelines, and approvals for bus drivers and monitors

**Health and Safety**
- Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for The Hamilton International School’s property and equipment
- Perform playground duties on time and with due diligence to safeguard Hamilton students
- Take all necessary and reasonab