Office Secretary
6 days ago
Overview / Responsibilities:
Wood is currently recruiting for an **Office Secretary** to be based in our Doha office in Qatar. This is a full-time position.
**Responsibilities**
- To welcome and check-in all visitors to the Doha office ensuring they have a valid security pass and are provided with Wood Health and Safety information.
- Ensure incoming calls are answered in a timely and pleasant manner
- Organise courier services as required
- Arrange transport as required for visitors and staff
- Maintain the reception area to a high standard of presentation
- Providing general admin support to the management team
- Liaising with client regarding queries
- Organise and replenish stationery and office supplies
- Arranging worldwide travel, flights, accommodation, transfers sometimes with complicated itineraries
- Formatting documents
- Meeting room bookings and hospitality
- Stationery ordering
Skills / Qualifications:
**Knowledge, skills and experience**
- Demonstrates a professional manner in appearance
- Must possess a clear understanding of basic arithmetic and the ability to read, write and comprehend written and spoken English
- Ability to operate office equipment including computer, keyboard, mouse, copier, phone and visitor registration system
- Familiarity with employees who receive large volumes of calls and ability to route calls to them correctly and in a timely manner
- Basic computer skills with ability to enter data and verify accuracy
- Basic understanding of the department function, terminology, policies and procedures
- Effective oral and written communication skills with professional vocabulary, professional grammar and the ability to independently compose routine written communications, strong interpersonal skills
- Excellent organization and time management skills and abilities to meet deadlines
- Detail oriented with a strong ability to multi‐task
- Ability to resolve problems and questions independently
- Ability to maintain confidential / sensitive files and records
- Works calmly under pressure
**Skills / Qualifications**
- Minimum 5 years’ experience
- University degree is preferred but not essential
- Good communication skills (written and verbal), and ability to keep absolute confidentiality
- Fully conversant with Microsoft Excel, PowerPoint, Word
- Good administration skills
- Team Player
- Good TEAMS knowledge.
- Experience of working in a fast-paced environment
Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
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