Document Controller
4 weeks ago
**Responsibilities**
- Answering and directing phone calls
- Reviewing files and records to answer requests for information
- Checking and distributing documents and correspondence
- Receiving, sorting, and distributing incoming mail
- Maintaining filing systems
- Preparing transmittal and submissions for online upload using EDMS (Aconex, CDE)
- Preparing and maintaining databases
- Typing documents and correspondence
- Copying, binding, scanning, etc.
- Maintaining computer and manual filing systems.
- Monitoring stationary levels for replenishment
- Booking appointment
**Other administrative tasks**
- Coordinating with the liaison officer for the renewal of expiring official documents
- Supporting and providing the liaison officer with necessary files for the renewal of company document registrations
- Updating company profile
- Providing immediate response regarding project information inquiries by the management and technical staff based on the available resource
- Other tasks as directed
**Key skills required**
- Knowledge of office administration procedures.
- Managing multiple and changing priorities at once.
- Good computer skills including Word, Excel, MS Outlook, PowerPoint.
- Good typing and keyboard skills.
- Managing administrative processes.
- A good level of English spelling and grammar.
- Attention to detail and high level of accuracy.
**The personal skills that are required for the job**:
- Ability to multi-task.
- Good telephone answering skills.
- Ability to work as part of a team.
- High level of discretion and judgment.
- Can work under pressure.
- Have a good patience.
**Two (2) years minimum working experience is required.**
**Job Types**: Full-time, Permanent
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