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HR Secondment Advisor

2 months ago

Doha, Qatar OilExec Full time

1. Provide Admin support to the HR manager in various HR activities.
2. Prepare Monthly staffing report for Qatar
- Capture all movements in and out of Qatar Projects inside Qatar and outside Qatar.
- Capture all movements for Abu Dhabi and prepare the staffing report on monthly basis.
- Compare and include the relevant information from MAP generation for each new expat.
- Ensure correct listing and headcount for all departments
- Ensure cost centers are included in the report for billing purposes.
- Extract SHARP extract and compare against the staffing report to ensure accuracy.
- For Golden pass secondees, verify with BL to ensure capturing all new movements.
- For USA billing, ensure all the correct setups for secondment is applied on a timely manner.

3. Provide Orientation
- For new comers, conduct orientation and ensure proper documentations are in place.
- Complete relevant information for billing purposes for all new secondees
- Complete special orientation especially for new secondees
- Add new arrivals to HR master listing.

4. Manage secondment nominations
- Follow up with JV to ensure interviews are scheduled for nominees accordingly
- Liaise with nominees to ensure availability
- Follow up after successful interview
- Provide feedback to BL to seek relevant billing information
- Follow up with JV to ensure all required paperwork is in place
- Execute paperwork and forward to parties for billing purposes
- Keep a tracker for all open positions to monitor deadline and alert parties
- Highlight issues and discuss with BL if any

5. Mange Announcements and NEEDS
- Following confirmation from JV for secondment, check with BL for NEED placement
- Follow up until NEED is in place and check and verify relevant information is correct
- Follow up until MAP is compiled and Expat/secondee is information of assignment
- For new positions ensure all proper documentations and NEEDS are in place
- Ensure and help draft new announcements for all departments and follow up until posted
- Handle all local postings and cascade within department.

6. Billing
- Gather the correct information to formulate the billing letter
- Discuss with BL to decide correct billing categories
- Discuss with BL and forward correct information to JV to ensure all paperwork is done
- Verify all needed information is shared among all parties
- Cross check with billing team and review their monthly report to ensure all is captured
- Highlight and correct any spotted problems to ensure billing to done correctly
- For outside Qatar locations (US, Indonesia, Italy, UK etc) liaise with BL and secondee to collect proper information and starting date and location.
- Formulate the correct billing letters and add to report
- Ensure SHARP setup is correctly applied for out of Qatar location.

7. SHARP Updates
- Ensure SHARP database listing is correct and updates are done for all new positions
- Ensure SHARP database listing is correct and ensure removing all leaving expats/DH
- Ensure all changes (name, position, cost center etc) are correctly updated in SHARP
- That involved connecting with Data management to ensure correct data is captured.
- Ensure correct reporting relationship is applied

8. Schooling
- Liaise with all relevant schools to ensure company seats are used correctly
- Follow up and provide advice if required
- Contact schools to provide consent for company seats
- Keep track of yearly allotment to ensure sufficient seats available
- Keep a record of students attending local schools for expats
- Liaise with payable to ensure smooth billing
- Provide innovative solution for raised issues
- Review invoices and forward for endorsement

9. Mange International assignments
- Liaise among business lines and JV for available training assignments for Qatari local or abroad.
- follow up until visa is issued
- Liaise with BL for proper meet and greet and the settlement for the trainee.
- Provide advice for billing purpose if applicable.

10. Talent mobility and MSP interface
- Liaise with CARTUS to ensure smooth transition for all expats moving into Qatar
- Follow up on any outstanding issues until finally resolved
- Ensure CARTUS have relevant information

11. Others
- Stewardship of HR SharePoint
- Safekeeping and updating HR contact listing
- Record management contact for HR
- BCP contact for HR: issue an updated emergency list for BCP purpose on monthly basis
- Engagements with clients for various queries relating to billing, benefits, secondment, entitlement.

**HR Secondment Advisor**:
**Job Type**: Long Term

Location: Doha

Experience: N/A

Job Category: Oil and Gas

Posted 3 hours ago

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