Event Executive

3 hours ago


Doha, Qatar Events Full time

We Are Hiring

Are you a detail-oriented professional with a passion for event management and vendor coordination? Join our dynamic team and help us deliver exceptional event experiences

Position: Event Executive

Job Responsibilities:
Vendor Registration: Facilitate the registration process for new vendors, ensuring all required documents are collected and updated in the vendor database.

Vendor Portal Update: Maintain and update the events portal with accurate information on upcoming events, suppliers, and services offered.

Tender Preparation: Prepare tender documents for procurement of event-related services, adhering to timelines and guidelines.

Quotations Preparation: Request, collect, and analyze quotations from suppliers for event services such as catering, decorations, and audio-visual equipment.

Handling Suppliers: Act as the primary point of contact for suppliers, addressing queries, negotiating contracts, and ensuring favorable deals.

Invoice Preparation: Prepare accurate invoices, ensuring they comply with company and client requirements, and send to clients in a timely manner.

Following Up Payment from Clients: Monitor payment timelines and follow up with clients to ensure timely payment.

Documentation & Record Keeping: Maintain organized records of all event-related documentation, ensuring it is up-to-date and easily accessible.

Prospecting & Lead Generation: Identify potential new suppliers and opportunities for cost-effective solutions.

Key Skills & Qualifications:
Strong organizational skills with attention to detail

Excellent communication and negotiation abilities

Experience in vendor management, procurement, and event coordination

Ability to multitask and prioritize in a fast-paced environment

Proficient in MS Office and event management software (preferred)

Interested?

and be a part of our growing team We look forward to hearing from you.


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