Event Executive
3 hours ago
We Are Hiring
Are you a detail-oriented professional with a passion for event management and vendor coordination? Join our dynamic team and help us deliver exceptional event experiences
Position: Event Executive
Job Responsibilities:
Vendor Registration: Facilitate the registration process for new vendors, ensuring all required documents are collected and updated in the vendor database.
Vendor Portal Update: Maintain and update the events portal with accurate information on upcoming events, suppliers, and services offered.
Tender Preparation: Prepare tender documents for procurement of event-related services, adhering to timelines and guidelines.
Quotations Preparation: Request, collect, and analyze quotations from suppliers for event services such as catering, decorations, and audio-visual equipment.
Handling Suppliers: Act as the primary point of contact for suppliers, addressing queries, negotiating contracts, and ensuring favorable deals.
Invoice Preparation: Prepare accurate invoices, ensuring they comply with company and client requirements, and send to clients in a timely manner.
Following Up Payment from Clients: Monitor payment timelines and follow up with clients to ensure timely payment.
Documentation & Record Keeping: Maintain organized records of all event-related documentation, ensuring it is up-to-date and easily accessible.
Prospecting & Lead Generation: Identify potential new suppliers and opportunities for cost-effective solutions.
Key Skills & Qualifications:
Strong organizational skills with attention to detail
Excellent communication and negotiation abilities
Experience in vendor management, procurement, and event coordination
Ability to multitask and prioritize in a fast-paced environment
Proficient in MS Office and event management software (preferred)
Interested?
and be a part of our growing team We look forward to hearing from you.
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