Event Logistics Sponsorship Coordinator

1 month ago

Doha, Qatar Talent Pal Full time

**_Event Logistics Job Responsibilities:_**

**1. Coordinate Travel Arrangements**:
Arrange transportation (flights, ground transportation) for performers, artists, and other event participants.

Ensure timely pickup and drop-off for all scheduled events.

**2. Hotel Accommodations**:
Book suitable accommodation for performers and other guests.

Manage room blocks and special requests to ensure comfort and satisfaction.

**3. On-site Coordination**:
Be present at the venue during events to handle any logístical issues.

Coordinate with technical and stage crews to ensure smooth operations.

**4. Itinerary Management**:
Develop and distribute detailed itineraries for performers and event staff.

Manage any changes to schedules promptly and efficiently.

**5. Vendor Management**:
Liaise with external vendors such as catering, transportation companies, and accommodation providers.

Negotiate contracts and rates to ensure cost-effective arrangements.

**_ Sponsorship Coordination Job Responsibilities:_**

**1. Identify Potential Sponsors**:
Research and identify potential sponsors for various events.

Develop and maintain a database of potential and existing sponsors.

**2. Develop Sponsorship Proposals**:
Create compelling sponsorship packages that align with potential sponsors' marketing goals.

Customize proposals to fit the needs of different sponsors.

**3. Pitch and Secure Sponsorships**:
Approach and pitch to potential sponsors through meetings, presentations, and follow-ups.

Negotiate terms and finalize sponsorship agreements.

**4. Maintain Sponsor Relationships**:
Ensure all sponsored deliverables are met before, during, and after events.

Provide regular updates to sponsors on event progress and outcomes.

**5. Reporting and Analysis**:
Track sponsorship revenues and prepare reports for senior management.

Analyze the success of sponsorship activities and suggest improvements for future events

**Required Skill & Qualifications**:
**Education**:
Bachelor's degree in Event Management, Marketing, Business Administration, Hospitality, or a related field.

**Experience**:
Minimum of 3-4 years of experience in event planning, logistics, or sponsorship coordination.

Proven track record in successfully securing sponsorship deals and managing event logistics.

**Skills**:
Strong organizational skills with the ability to multitask and prioritize.

Excellent communication and interpersonal skills.

Proficiency in Microsoft Office Suite and event management software.

Ability to work independently and as part of a team.

Strong negotiation and sales skills.

Attention to detail and problem-solving skills.

**Personal Attributes**:
Highly motivated and proactive.

Ability to handle pressure and meet tight deadlines.

Flexible to work evenings, weekends, and holidays as needed for events.

**Additional Requirements**:
Valid driver’s license and willingness to travel as needed.

Knowledge of the local market and existing relationships with potential sponsors is a plus.

Pay: QAR4,000.00 per month

Application Question(s):

- When is the earliest possible joining date?
- Current visa status & if you can transfer your visa?

**Experience**:

- Event Logistics: 3 years (required)
- Sponsorship Coordinator: 2 years (required)

License/Certification:

- Qatar Driving License (required)

This job has been sourced from an external job board.

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