Event Logistics and Sponsorship Coordinator

2 weeks ago

Doha, Qatar NATIONAL GROUP Full time

_**Event Logistics Job Responsibilities**:_

**1. Coordinate Travel Arrangements**:
*Arrange transportation (flights, ground transportation) for performers, artists, and other event participants.

*Ensure timely pickup and drop-off for all scheduled events.

**2. Hotel Accommodations**:
*Book suitable accommodation for performers and other guests.

*Manage room blocks and special requests to ensure comfort and satisfaction.

**3. On-site Coordination**:
*Be present at the venue during events to handle any logístical issues.

*Coordinate with technical and stage crews to ensure smooth operations.

**4. Itinerary Management**:
*Develop and distribute detailed itineraries for performers and event staff.

*Manage any changes to schedules promptly and efficiently.

**5. Vendor Management**:
*Liaise with external vendors such as catering, transportation companies, and accommodation providers.

*Negotiate contracts and rates to ensure cost-effective arrangements.
- **Sponsorship Coordination Job Responsibilities**:_

1. **Identify Potential Sponsors**:
*Research and identify potential sponsors for various events.

*Develop and maintain a database of potential and existing sponsors.

2. **Develop Sponsorship Proposals**:
*Create compelling sponsorship packages that align with potential sponsors' marketing goals.

*Customize proposals to fit the needs of different sponsors.

3. **Pitch and Secure Sponsorships**:
*Approach and pitch to potential sponsors through meetings, presentations, and follow-ups.

*Negotiate terms and finalize sponsorship agreements.

4. **Maintain Sponsor Relationships**:
*Ensure all sponsored deliverables are met before, during, and after events.

*Provide regular updates to sponsors on event progress and outcomes.

5. **Reporting and Analysis**:
*Track sponsorship revenues and prepare reports for senior management.

*Analyze the success of sponsorship activities and suggest improvements for future events

**Required Skill & Qualifications**:
**Education**:
*Bachelor's degree in Event Management, Marketing, Business Administration, Hospitality, or a related field.

**Experience**:
*Minimum of 3-4 years of experience in event planning, logistics, or sponsorship coordination.

*Proven track record in successfully securing sponsorship deals and managing event logistics.

**Skills**:
*Strong organizational skills with the ability to multitask and prioritize.

*Excellent communication and interpersonal skills.

*Proficiency in Microsoft Office Suite and event management software.

*Ability to work independently and as part of a team.

*Strong negotiation and sales skills.

*Attention to detail and problem-solving skills.

**Personal Attributes**:
*Highly motivated and proactive.

*Ability to handle pressure and meet tight deadlines.

*Flexible to work evenings, weekends, and holidays as needed for events.

**Additional Requirements**:
*Valid driver’s license and willingness to travel as needed.

*Knowledge of the local market and existing relationships with potential sponsors is a plus.

Pay: Up to QAR4,000.00 per month

Application Question(s):

- When is the earliest possible joining date?
- Current visa status & if you can transfer your visa?

**Experience**:

- Event Logistics: 3 years (required)
- Sponsorship Coordinator: 2 years (required)

License/Certification:

- Qatar Driving License (required)

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