Contracts Coordinator

6 months ago

Doha, Qatar Qatar Airways Full time

We are currently recruiting for Contacts Coordinator for Qatar Duty Free.

Provides support in the processing and coordinating of all routine contracts thus assisting in enhancing the efficiency of various existing work functions including handling of confidential and sensitive issues. Presents a critical link between all stakeholders of the company and coordinates all daily operational activities, escalating contract issues to the Contract Manager for corrective action.

Operational Accountabilities
- Monitor the contracts to ensure strict compliance with QR standards and Company Policies, Report any identified deviations to Contract Manager in order to facilitate negotiations with partners to bring contracts in alignment with established guidelines.
- Facilitate cross - department collaboration by proactively identifying contract clauses requiring input from Compliance, Insurance, Finance, Marketing or other relevant stake-holders. Coordinate the review process, ensuring timely circulation of contracts to each respective party, and integrate their feedback on the draft.
- Submit CMC (Cost Management Committee) and Single Source requests via the intranet and follow-up on the approvals.
- Provide regular updates to Contracts Team upon receipt of contract status, and provide confirmation of executed contracts prior to shop opening in order to track the target opening date of the project and escalate agreement issues to avoid and recover delays.
- Maintain and monitor CAPEX/ Budget tracking sheet to ensure all expenditures are as per the approved budget.
- Raise Q-CAS request as per Management instructions and monitor status on a daily basis for any request of information required from our partners to ensure the process is on track to avoid delays. Manage the contracts sign-off, copies and distribution to all parties involved.
- Draft contracts as per the approved template and incorporate the agreed terms or if the supplier provides the draft then arrange the review and feedback from Finance and from QR Contracts Department. Liaise with 2nd party/ supplier/ Finance for any feedback or changes/ requests from the Contracts Department.
- Maintain contract database and files, ensuring accurate records and facilitating easy track life of contracts liaise with relevant department managers to receive advise on contract plan of action for expiring contracts, proactively manage contract renewals and terminations and update all concerned parties on the progress.
- Communicate with internal departments and external parties as and when required in relation to contract processing formalities and execution.
- Confirmed business, analysis of business trends, supply management with oral or written reports on customer needs, problems, interests, competitive activities, assist in developing all new sales activities and initiative to bridge revenue gaps.
- Perform other department duties related to his/her position as directed by the Head of the Department.

Qualifications
- Relevant Vocational, Tertiary or Trade qualification
- Minimum 4 years relevant experience
- Experience in a multinational environment preferably in an airline/travel/retail/hotel chain/Law FirM/Financial Institution/Construction Company.
- Strong communications skills - fluent in English (verbal/writing).
- Ability to manage office workflow, strong attention detail and organized in managing contract and document control.
- Good knowledge of company policies pertaining to Contracts and Agreements.

About Qatar Airways Group

Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before. So, whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination.

Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.

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