Tenders & Proposals Manager

2 weeks ago

Doha, Qatar EGEC QATAR Full time

**Job Summary**:
Tenders & Proposals Manager is responsible for the preparation and development of technical and commercial proposals integrating the Company’s services. Assists the team in developing the tender/proposal strategy and provides support during Client facing and tender/proposal clarifications meetings. Will be responsible for both technical and commercial Tenders & proposals.

**Job Accountabilities**:

- Review of information about demands and derivation of supply and proposal preparations.
- Clarification of bid conditions and management of the tender preparation.
- Monitoring of the bid management in order to ensure it is aligned with the organization's requirements.
- Contribution in cost and price calculations.
- Coordination of tender reviews and deadlines and adjust them to the frameworks given by the customers.
- Actively contributes to the development and implementation of all rules and procedures of tendering and contract processes ensuring compliance with internal and governmental controls and regulations.
- Supervises the tenders process from the pre‐qualification stage through to the final bid submission, award of contract and engagement close out.
- Collates and ensures proper documentation within the tendering and contract process.
- Ensure that all queries are dealt with in a timely manner.
- Coordinates the preparation and submission of Request for Proposals (RFPs) and other tender documents that are responsive to client requirements and in compliance with company objectives are completed in a timely manner.
- Serves primarily as the secretary to the Tenders and Evaluation committees and serves as a panelist where so requested.
- Prepares regular status reports on ongoing tendering and evaluation activities undertaken.
- Collaborates with key internal stakeholders in identifying procurement needs relative to projects being undertaken by the company and develops draft procurement schedules.
- Prepares evaluation reports and other corresponding documents in accordance with standard templates for approval and signoff.
- Performs other related duties as required.
- Conduct an in‐depth analysis of all bids received in response to each Tender, Proposal and Quotation to identify the response that best meets the needs of the user department and is consistent with the terms and conditions of standard procurement policy.

**Job Requirement & Skills**:

- Practical experience in a similar position.
- Excellent knowledge of the RFx (Request for Proposals/Quotations/Information) generation process.
- Knowledge of public procurement contracting and tendering principles.
- Knowledge of the principles and procedures involved in financial management.
- Proven ability to analyze information quickly and to problem solve and think strategically, position and formulate appropriate recommendations.
- Proven ability in encouraging open expression of ideas and opinions and efficiently transfers thoughts and expresses ideas orally or in writing in individual or group situations.
- Proven ability to effectively manage and coordinate the output of a highly diverse team of professionals.
- Ability to establish and maintain effective working relationships with colleagues and members of the public.
- Ability to proactively acquire necessary technical knowledge, skills and judgment to perform job more effectively.
- Ability to work as part of a group of people, working toward solutions which generally benefit all involved parties.
- Ability to set and maintain high performance standards for self and others that support company’s strategic plan.
- Ability to prepare comprehensive reports and policy briefs.
- Ability to observe and maintain confidentiality in the performance of duties.
- Proficient in the use of Microsoft Office Suite.
- Strong time-management and organizational skills.
- Ability to coordinate several tasks at the same time.
- Well-developed negotiation skills.

Application Question(s):

- How long is your notice period?
- What is your current package?
- What is your expected package?

**Education**:

- Bachelor's (preferred)

**Experience**:

- Total: 10 years (preferred)

License/Certification:

- QID (preferred)

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