Procurement Specialist

1 day ago


Al Wakrah, Al Wakrah, Qatar Fincantieri Marine Systems North America, Inc. 3.2 Full time
Job Description

You will be responsible for tracking project revenue, internal billings, and subcontractor invoices and payments. Additionally, you will manage up-to-date information in a time management system, oversee account budgets and internal billing, and analyze financial data to prepare reports. Your tasks will also include verifying, allocating, posting, and reconciling accounts payable and receivable. You will work closely with the team to analyze month-end financial information and provide context to financial data as part of the company's larger business goals.

Responsibilities
  • Collaborate with the CFO and other accountants to complete AR and AP tasks.
  • Analyze and prepare financial statements.
  • Support the month-end and year-end financial close process.
  • Plan, assign, and peer-review team members' work.
  • Participate in financial standards and forecasts.
  • Be proficient in Unanet (time management system):
    • For new projects, ensure tasks from the estimation sheet of the proposal are entered into the project with sufficient detail.
    • Track daily Unanet time entries, relocate hours if needed to more appropriate tasks.
    • Summarize weekly project status for time, subcontractor, and expenses.
    • Follow up with Project Managers to ensure they update Unanet information on a timely basis.
    • Track daily Unanet time entries, relocate if needed to more appropriate tasks.
    • Track at-risk project work.
  • Obtain and analyze information and reports to carry out special projects of a diverse nature.
  • Run company financial reports and maintain project budgets.
  • Manage Cost Tracking Logs for vendor invoices.
  • Coordinate with the project team to provide real-time information to clients.
Required Knowledge and Skills
  • Degree in Accounting or related field.
  • Experience supporting multiple Project Managers, preferably in the design and construction industry.
  • Understanding of the Project Management cycle is helpful.
  • Must be highly proficient in MS Office (MS Word, Outlook, Excel, PowerPoint) and have experience with time management software (Unanet preferred).
  • Excellent attention to detail, follow-through, and proofreading.
  • Excellent oral and written communication skills, including the ability to convey complex ideas.
  • Must exercise discretion, judgment, and diplomacy when interfacing with clients and staff.
  • Demonstrated experience in being client-focused.
  • Ability to independently determine project resources, set priorities, and ensure timely completion.
  • Ability to understand the company's business practices and goals and demonstrate ability to multitask.

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