Administrative Support Specialist

1 day ago

Doha, Baladīyat ad Dawḩah, Qatar Talent Pal Full time
Job Summary

The Branch Administrator plays a vital role in ensuring the smooth operation of our branch office. As a key member of our team, you will be responsible for providing administrative support to all departments, handling front desk operations, and maintaining proper facilities management.

Key Responsibilities
  • Manage front desk operations, including receiving visitors and handling phone calls
  • Maintain proper facilities management, including ensuring the cleanliness and organization of the office
  • Assist in purchasing office supplies and managing travel arrangements
  • Administer and follow up on fleet management, including car registrations, maintenance, and insurance
  • Schedule appointments and assist in organizing meetings, trainings, conferences, and exhibitions
  • Maintain records of administrative purchases, maintenance, and repair expenses
  • Develop and implement necessary administration policies and procedures
  • Coordinate with internal stakeholders on office and accommodations budget
  • Solve and follow up on office and accommodations requests and maintenance issues
  • Arrange office space and desks distribution
  • Coordinate travel activities, including tickets, visas, transportation, accommodation options, and travel costs
  • Perform administrative and support duties to all departments as needed
  • Source and negotiate with vendors for goods and services to ensure the best possible quality, price, terms, and service guarantee
  • Review requisitions to ensure appropriate approval and respect of assigned departments budget
  • Receive purchased items and check quality, quantity, and specifications
  • Sustain proper inventory levels of office supplies
  • Handle and follow up on claims to suppliers for defective items, shortage, or missing parts
  • Review purchasing reports and data received from Finance and Accounting team and take appropriate action when necessary
Requirements
  • Bachelor's degree in Business Administration or equivalent
  • At least 2 years of experience in Administration/Logistics/Procurement
  • Computer knowledge: Microsoft Office
  • Must be locally available in Qatar
  • Proficiency in English is a must
  • Driving license is a must

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