Marketing Operations Assistant

6 days ago

Doha, Baladīyat ad Dawḩah, Qatar Rosewood Hotel Group Full time
Job Description

We are seeking a highly organized and efficient Marketing Operations Assistant to provide administrative support to our Sales and Marketing team.

The ideal candidate will be responsible for managing the sales in-trays, distributing correspondence, and maintaining stationery supplies. Additionally, they will assist with incoming enquiries, monitor email inboxes, and produce cover letters and general office correspondence.

The successful candidate will have excellent communication skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Daily Responsibilities

  • Answer telephone calls and filter accordingly or take detailed messages.
  • Check the sales & marketing in-trays on a regular basis and distribute accordingly.
  • Monitor the sales email inboxes on a regular basis and distribute efficiently.
  • Produce cover letters for brochure responses and dispatch.
  • Type and dispatch general office correspondence and contracts.
  • Ensure all correspondence is stamped and mailed.
  • File conference contracts, actual and lost bookings.
  • Manage Sales Managers' diaries and be aware of sales team's movements.

Weekly Responsibilities

  • Collate sales kits/collateral and ensure there is a ready supply.
  • Ensure all departments have stocks of brochures and manage the brochure inventory.
  • Update Sales Managers' weekly activity reports.
  • Check stationery stock and re-order where necessary.
  • Ensure general office tidiness.
  • Produce the weekly Sales & Marketing meeting agenda and minutes.

Monthly Responsibilities

  • Update monthly data of corporate/leisure room nights (hotel productivity).
  • Manage purchase order log.
  • P&L Critique.
  • Produce monthly report focusing on the sales team's highlights and financial successes.

Other Responsibilities

  • Assist with and conduct site visits as required.
  • Assist with marketing promotions e.g. mailings.
  • Assist with the preparation of sales trips, functions, and the organization of familiarization trips.

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