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Administrative Coordinator

2 months ago

Doha, Baladīyat ad Dawḩah, Qatar Accor Full time
Job Title: Administrative Assistant

At Accor, we are seeking a highly skilled and organized Administrative Assistant to join our team at the Azure Beach Club.

Job Summary:

The Administrative Assistant will provide comprehensive administrative support to the General Manager, ensuring the efficient operation of the Azure Beach Club. This role requires exceptional communication skills, attention to detail, and the ability to handle a wide range of tasks in a fast-paced hospitality environment.

Key Responsibilities:

  1. Schedule and Coordinate Meetings: Schedule and coordinate meetings, appointments, and events for the General Manager, ensuring timely and efficient execution.
  2. Calendar Management: Proactively manage the GM's calendar to optimize time efficiency and prioritize important tasks.
  3. Communication and Correspondence: Act as a primary point of contact for internal and external stakeholders, handling inquiries and correspondence with professionalism and discretion.
  4. Document Preparation: Draft and edit emails, letters, reports, and other documents on behalf of the General Manager.
  5. Meeting Support: Prepare meeting agendas, attend meetings, and take accurate minutes.
  6. Logistics and Coordination: Coordinate logistics for meetings, conferences, and special events hosted by the General Manager.
  7. Confidentiality and Record-Keeping: Organize and maintain confidential information, documents, and records.
  8. Task Management: Assist in managing the GM's task list, ensuring that deadlines are met and priorities are aligned with the overall goals of the Azure Beach Club.
  9. Collaboration and Communication: Collaborate with other department heads and staff to facilitate effective communication and workflow.

Requirements:

  1. Education: Bachelor's degree in Business Administration, Hospitality Management, or a related field.
  2. Experience: Proven experience as an executive or personal assistant, preferably in the hospitality industry.
  3. Skills: Excellent organizational and time-management skills, strong written and verbal communication skills, and proficiency in Microsoft Office suite and other relevant software.
  4. Discretion and Confidentiality: Discretion and confidentiality are paramount in this role.

About Us:

Accor is a leading hospitality company with a portfolio of world-renowned brands. We are committed to delivering exceptional guest experiences and providing opportunities for our employees to grow and develop their careers.