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Events Coordinator

2 months ago

Doha, Baladīyat ad Dawḩah, Qatar Northwestern University Full time
Job Summary

We are seeking a highly skilled and experienced Events Manager to join our team at Northwestern University in Qatar. The successful candidate will be responsible for coordinating, planning, and executing all university-level institutional events and activities.

Key Responsibilities
  • Conceptualize, plan, organize, and execute institutional events and activities, including convocation, graduation ceremonies, conferences, and other high-profile events.
  • Provide oversight, advice, and guidance on all NU-Q related events, including to student leads and department representatives.
  • Manage external space requests, collaborate, and coordinate with operational teams to host external event requests.
  • Publish events calendars, offer post-event reviews, reporting, and analysis, while ensuring effective communication.
  • Negotiate and build partnerships with external entities, vendors, and other stakeholders.
  • Coordinate and oversee the in-building coffee shop and pop-up vendors.
Requirements
  • Minimum 3-5 years of event management experience.
  • Fluency in English (mother tongue).
  • Proficiency in Adobe Creative Suite (primarily Photoshop).
  • Short- and long-term event planning and management skills.
  • Skilled in managing logistics such as catering, audiovisual equipment, and event timelines.
  • Able to ensure seamless execution by overseeing event setup, registration, and participant engagement.
  • Provides training supervision of internal stakeholders and collaborates well with vendors.
  • Exceptional time, resource management, and organizational skills.
  • Exceptional communication and presentation skills, both written and verbal.
  • Strong attention to detail, self-directed, displays initiative, resourcefulness, and drive for innovation.
  • Responsible and detail-orientated.
  • Strong communication and interpersonal abilities.
  • Creative, resilient, and adaptable to shifts or changes with plans/schedules.
  • Works well with people of diverse socioeconomic, cultural, disability, and ethnic backgrounds.
  • Identifies and creates opportunities for cross-departmental collaboration and community engagement.
  • Quality writing, reporting, and analysis skills for event summaries, reporting, and analysis.
Preferred Qualifications
  • Minimum 3 – 5 years of experience planning and managing events, preferably at a higher education or non-profit institution.
  • Knowledge and understanding of special events management, protocols, and event planning.
  • Familiarity with Qatar and the Middle East.
  • Fluency in Arabic preferable.
  • Project management software (e.g. Smartsheet, MS Project, Eventbrite).
  • Reporting and analysis software (e.g. MS & Creative Suite).
  • AI-driven software.
Compensation

The target hiring range for this position is $73,000 to $83,000 per year. The offered salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.