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Administrative Services Coordinator

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar Paramount Assure Full time

About Paramount Assure

We are a dynamic company that values excellence in customer service and strives to create a welcoming environment for our visitors.

  • Our office is critical to the smooth operation of our business, and we need a highly efficient and proactive Administrative Services Coordinator to join our team in Doha.
Key Responsibilities:
  • Front Desk/Reception Management: Serve as the primary point of contact for clients and visitors, managing front desk operations, handling incoming calls, and maintaining a professional and welcoming reception area.
  • Compliance Management: Maintain and manage documentation for compliance purposes, ensuring all records are accurate and up-to-date.
  • Visa and Work Permit Coordination: Work closely with the PRO team to facilitate visa and work permit processes efficiently.
  • Documentation and Correspondence: Prepare various documents, including employment letters, company communications, and compliance-related materials.
  • Office Facilities and Inventory Management: Oversee the maintenance and inventory of office supplies and equipment, ensuring the office runs smoothly.
  • Meeting Room Management: Coordinate the scheduling and booking of meeting rooms to optimize office space utilization.
  • Travel and Accommodation Arrangements: Organize travel and accommodation logistics for employees and visitors.
  • Vendor Management: Collaborate with vendors to plan and execute office events and manage related logistics.
  • Audit and Compliance Oversight: Ensure adherence to audit requirements and manage audit-related documentation.
  • HR Support: Assist the HR team with ad-hoc tasks related to employee engagement and logistics, contributing to a positive work environment.
  • Logistics Support: Assist in logistics coordination, including handling shipments, deliveries, and coordinating office moves or relocations.