HR Services Coordinator

4 days ago


Doha, Baladīyat ad Dawḩah, Qatar BAE Systems Strategic Aerospace Services WLL Full time

BAE Systems Strategic Aerospace Services WLL | Full time

  • Job Location: BSL Head Office, Msheireb - Qatar
  • Business Area Name: QHRO
  • Job Type: Full time
  • Province: Ad Dawhah
  • Country: Qatar
  • Postal Code: 000000
Job Description

We are seeking a highly organized and detail-oriented HR Service Coordinator to manage key processes related to onboarding, candidate vetting, and employee documentation. The successful candidate will play a critical role in ensuring a smooth and efficient experience for new hires, while maintaining compliance with company policies and regulatory requirements.

This role requires strong administrative skills, excellent computer literacy, and a keen eye for detail. The ideal candidate will also be comfortable working with HR systems, data management, and process improvement, with a focus on enhancing efficiency through digitization and automation.

Core Activity
  • Coordinating and overseeing the onboarding process for new employees.
  • Conducting candidate vetting, reference checks, and any other pre-employment screening requirements.
  • Preparing and issuing official letters requested by employees.
  • Ensuring HR records are maintained accurately and in compliance with company policies and relevant employment laws.
  • Driving Continuous Improvement and HR Digitisation to enhance efficiency.
Key AccountabilitiesOnboarding & Induction
  • Manage the onboarding process, ensuring all necessary documentation is completed before the employee's start date.
  • Coordinate induction schedules and communicate key information to new hires.
  • Work closely with hiring managers to ensure a smooth transition for new employees.
Candidate Vetting & Compliance
  • Conduct pre-employment checks, including verifying identification and references.
  • Maintain accurate and confidential records of all checks and compliance documents.
  • Draft and issue official employee letters.
  • Process employee reference requests and maintain accurate personnel records.
  • Assist with contract amendments, salary changes, and other HR administrative tasks.
HR Systems, Data Management and Digitisation
  • Maintain HR records and databases with accuracy and confidentiality.
  • Ensure compliance with data protection regulations when handling employee information.
  • Generate reports and maintain HR metrics as required.
  • Drive the digitisation of HR processes, reducing manual work and improving accuracy.
  • Explore HR technology solutions to enhance efficiency and automation.
  • Identify opportunities to streamline HR processes and improve workflow efficiency.
  • Contribute to policy and process enhancements in line with best practices.
  • Support the adoption of HR automation tools to enhance onboarding, compliance, and record-keeping.
  • Provide feedback and recommendations for improving HR service delivery.
Requirements
  • Previous experience in HR administration, onboarding, or recruitment support.
  • Strong administrative and organisational skills with excellent attention to detail.
  • Proficiency in MS Office (Excel, Word, Outlook) and experience using HR systems.
  • Strong numeracy skills and ability to manage data accurately.
  • Excellent written and verbal communication skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Experience with HR process automation or digital transformation.
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