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Administrative Coordinator

2 months ago

Doha, Baladīyat ad Dawḩah, Qatar University of Doha for Science & Technology Full time
{"Overview": "

At the University of Doha for Science and Technology, we are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. This role will provide administrative and office support to the overall team, facilitating day-to-day operations smoothly and efficiently.

", "Responsibilities": "

The successful candidate will be responsible for providing administrative and secretarial support, serving as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions, and agencies on a range of issues. They will utilize knowledge and understanding of underlying operational issues to assist in administrative problem-solving.

", "Key Responsibilities": "
  • Manage the schedule/calendar, make travel arrangements, screen and handle telephone communications, greet and direct visitors, and deal with administrative problems/inquiries as appropriate.
  • Organize and facilitate meetings, conferences, and special events as requested, scheduling and coordinating date and time, venue, attendance, agenda, and facilities, taking minutes/notes, and providing administrative support along with follow-up on matters arising from meetings.
  • Establish and maintain files/records, gather, enter, and/or update data to maintain records, files, and database, as appropriate, and be responsible for the administration, security, confidentiality, and retention of office files.
  • Create, compose, and edit technical and/or administrative correspondence and documentation, prepare a variety of technical, statistical, financial, and narrative reports, letters, memos, and other written correspondence, and screen/evaluate incoming and outgoing correspondence and prepare response as appropriate.
  • Assist in the coordination, control, and completion of special projects, prepare presentations, assist other administrative assistants, and perform assigned tasks specific to the respective Business Unit.
", "Qualifications": "

Education and Certifications:

Diploma in Administration Management or related field is required.

Experience:

Minimum 3 years of experience in administrative support is preferred.

Language:

Fluency in written and spoken English language is required.

Fluency in written and spoken Arabic language is required.

Other Required Skills:

Highly organized and detail-oriented individual with analytical thinking and problem-solving skills, an expert in written/verbal correspondence, excellent time management, adaptable, maintaining confidentiality, and service excellence.

", "About Us": "

The University of Doha for Science and Technology is the first national applied University in the State of Qatar, offering applied Bachelors and Master's degrees in addition to certificates and diplomas in various fields.

", "Contact Us": "

Please note that we do not provide contact information for this job posting.

", "Language": "en-US"}