Administrative Coordinator

2 months ago


Doha, Baladīyat ad Dawḩah, Qatar Vectrus Full time
Job Summary

The Administrative Assistant - Executive Level will provide comprehensive administrative support to the Site, ensuring seamless execution of daily operations. This role requires a detail-oriented individual with excellent written and verbal communication skills, strong analytical and problem-solving abilities, and the ability to manage multiple tasks simultaneously.

Key Responsibilities
  • Proactively manage appointment scheduling and coordination using Microsoft Outlook
  • Develop and edit PowerPoint slides, and similar presentation materials
  • Screen and direct incoming calls, set up conference calls, handle walk-in requests, organize and maintain electronic files
  • Assemble and analyze information, prepare reports, and agendas
  • Maintain files, keep records, compile reports, and process documents in a timely manner
  • Draft and produce grammatically correct, accurate, and complete final correspondence
  • Perform other duties as assigned
Requirements
  • Associate Degree or Business School Certification desired; high school diploma required
  • Four to five years' of related experience
  • Proficient in Microsoft Office Suite (Word, PowerPoint, Excel)
  • Excellent organizational skills and ability to work in a fast-paced environment
Working Environment

The Administrative Assistant - Executive Level will work in a general office environment, with potential exposure to extreme climatic conditions, including frequent dust storms, and high temperatures up to 130 degrees in the summer months. Employee use of Personal Protective Equipment (PPE) in certain areas is required.

Vectrus is an Equal Opportunity /Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, protected veteran status, or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran.



  • Doha, Baladīyat ad Dawḩah, Qatar alfardan group Full time

    Administrative SupportThe Administrative Coordinator will be responsible for implementing and maintaining office systems, raising financial requests, and processing invoices. Additionally, the role will involve maintaining schedules and calendars, arranging and confirming appointments, and organizing internal and external events. The successful candidate...


  • Doha, Baladīyat ad Dawḩah, Qatar MACKENZIE Jones Full time

    Job Title: Administration istantMackenzie Jones is seeking a highly skilled and organized Administration istant to join our team in Doha, Qatar. As a key member of our administrative team, you will provide exceptional support to our line managers and departments, ensuring the smooth operation of our office.Key Responsibilities:Provide comprehensive...


  • Doha, Baladīyat ad Dawḩah, Qatar nakilat Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and secretarial support to our Transport function. The successful candidate will ensure that all relevant documents and records are maintained, and that our transport services are delivered efficiently and effectively.Key...


  • Doha, Baladīyat ad Dawḩah, Qatar alfardan group Full time

    Administrative Support ====================== At AlFardan Group, we are seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our Sales Reps, Property Managers, and Senior Management. Key Responsibilities ------------------- * Diary management and arranging...


  • Doha, Baladīyat ad Dawḩah, Qatar alfardan group Full time

    Administrative Support At Alfardan Group, we are seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our Sales Reps, Property Managers, and Senior Management. Key Responsibilities: * Diary management and arranging appointments, booking meeting rooms and...


  • Doha, Baladīyat ad Dawḩah, Qatar MACKENZIE Jones Full time

    Job Title: Administration istantJob Summary: We are seeking a highly skilled and experienced Bilingual Admin Assistant to join our team at MACKENZIE Jones. The successful candidate will provide a complete secretarial and administrative service to our line manager or department, facilitating organisational processes and ensuring the efficient operation of our...


  • Doha, Baladīyat ad Dawḩah, Qatar MACKENZIE Jones Full time

    Job Title: Administration istantJob Summary: We are seeking a highly skilled and experienced Bilingual Admin Assistant to join our team at MACKENZIE Jones. As a key member of our administrative team, you will provide exceptional support to our line managers and departments, ensuring the smooth operation of our office.Key Responsibilities:Provide a complete...


  • Doha, Baladīyat ad Dawḩah, Qatar MACKENZIE Jones Full time

    Job Title: Administration istantJob Summary: We are seeking a highly skilled and experienced Bilingual Admin Assistant to join our team at MACKENZIE Jones. The successful candidate will provide a complete secretarial and administrative service to our line manager or department, facilitating organisational processes and ensuring the efficient operation of our...


  • Doha, Baladīyat ad Dawḩah, Qatar MACKENZIE Jones Full time

    Job Title: Administration istantJob Summary: We are seeking a highly skilled and experienced Bilingual Admin Assistant to join our team at MACKENZIE Jones. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the team, including secretarial...


  • Doha, Baladīyat ad Dawḩah, Qatar QATAR Airways Full time

    Key Responsibilities:As an Office Assistant at Qatar Airways, you will be responsible for providing administrative and secretarial support to ensure the smooth operation of our office. Your duties will include coordinating activities, conducting research, and ensuring that requests are carried out efficiently.Key Tasks:Provide administrative support to...


  • Doha, Baladīyat ad Dawḩah, Qatar MACKENZIE Jones Full time

    Job Title: Administration istantJob Summary: We are seeking a highly skilled and experienced Bilingual Admin Assistant to join our team at MACKENZIE Jones. As a key member of our administrative team, you will provide exceptional support to our line managers and departments, ensuring the smooth operation of our office.Key Responsibilities:Provide a complete...


  • Doha, Baladīyat ad Dawḩah, Qatar nakilat Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative and secretarial support to our Transport function. The successful candidate will be responsible for ensuring proper documents and records are maintained for the work carried out in the function.Key ResponsibilitiesImplement and enforce rules...


  • Doha, Baladīyat ad Dawḩah, Qatar QNB GROUP Full time

    Job Title: Branch Administration CoordinatorQNB Group is seeking a highly skilled and experienced Branch Administration Coordinator to join our team. As a key member of our Centralized Distribution Administration department, you will be responsible for coordinating administrative support services to ensure the smooth operation of our branches.Key...


  • Doha, Baladīyat ad Dawḩah, Qatar QNB GROUP Full time

    Job Title: Branch Administration CoordinatorQNB Group is seeking a highly skilled and experienced Branch Administration Coordinator to join our team. As a key member of our Centralized Distribution Administration department, you will be responsible for coordinating administrative support services to ensure the continual existence and operations of controls...


  • Doha, Baladīyat ad Dawḩah, Qatar QNB GROUP Full time

    Job Title: Branch Administration CoordinatorQNB Group is seeking a highly skilled and experienced Branch Administration Coordinator to join our team. As a key member of our Centralized Distribution Administration department, you will be responsible for coordinating administrative support services to ensure the smooth operation of our branches.Key...


  • Doha, Baladīyat ad Dawḩah, Qatar QNB GROUP Full time

    Job Title: Branch Administration CoordinatorQNB Group is seeking a highly skilled and experienced Branch Administration Coordinator to join our team. As a key member of our Centralized Distribution Administration department, you will be responsible for coordinating administrative support services to ensure the smooth operation of our branches.Key...


  • Doha, Baladīyat ad Dawḩah, Qatar QNB GROUP Full time

    Job Title: Branch Administration CoordinatorQNB Group is seeking a highly skilled and experienced Branch Administration Coordinator to join our team. As a key member of our Centralized Distribution Administration department, you will be responsible for coordinating administrative support services to ensure the continual existence and operations of controls...


  • Doha, Baladīyat ad Dawḩah, Qatar Iyanli Full time

    Job Opportunity:We are seeking a highly organized and detail-oriented Administrative Assistant to support our daily office operations at Iyanli. The successful candidate will be responsible for managing schedules, appointments, and calendars, handling phone calls, emails, and correspondence, organizing and maintaining files and records, and assisting in...


  • Doha, Baladīyat ad Dawḩah, Qatar alfardan group Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at AlFardan Group.Key Responsibilities:Maintain and implement office systems to ensure seamless day-to-day operations.Process financial requests, invoices, and other documents in a timely and accurate manner.Manage schedules, calendars, and...


  • Doha, Baladīyat ad Dawḩah, Qatar MH Al Muftah Est Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Office Coordinator to join our team at MH Al Muftah Est. As an Administrative Office Coordinator, you will be responsible for ensuring the smooth operation of our office, providing exceptional support to our staff, and maintaining accurate records.Key ResponsibilitiesOffice...