Logistics Officer

2 days ago

Doha, Baladīyat ad Dawḩah, Qatar شركة BSL Full time
Roles and responsibilities
  • Prepare comprehensive tender documentation ensuring compliance with regulatory and organizational standards.
  • Coordinate with the Contracts and Procurement team to execute procurement plans, including submission of relevant documents.
  • Monitor the procurement process and follow up for the timely issuance of Purchase Orders (POs) and contracts.
  • Manage and coordinate the logistics of transportation, storage, and delivery of goods, ensuring adherence to timelines and compliance with health standards.
  • Distribute supplies to health centres based on their logistical needs and monitor deliveries to ensure they meet contract terms.
  • Follow up with Warehouse team and suppliers for inbound orders for Furniture's & domestics items.
  • Act as the primary interface with vendors for all procurement-related issues, including invoice submissions and follow-ups.
  • Manage and co-ordinate logistics including arranging transport, storage, delivery with suppliers to ensure adherence to agreed timelines and destinations.
  • Distribute stocks to health centres based on their logistical requirements, ensuring that necessary supplies are delivered promptly and aligned with health centre needs.
  • Monitor stock items, analyse usage trends, and place timely orders to maintain optimal inventory levels, preventing shortages or excess stock
  • Conduct site visits to health centres to verify and assess furniture and equipment requests, ensuring requirements align with facility needs and organizational protocols before approval.
  • The ability to notice discrepancies, damages, or issues with assets.
  • Familiarity with the furniture catalogue, including specifications, materials, dimensions, confidently explain the options available.
  • Proficiency in documenting the condition of assets accurately and comprehensively, using both written and digital tools.
  • The ability to analyze data regarding asset conditions and make informed decisions or recommendations based on inspection findings.
  • Keeping track of assets, inspection schedules, and reporting needs to maintain an effective verification process.
  • Prepare detailed inspection reports for furniture requests, documenting findings and recommendations to facilitate informed decision-making regarding approvals.
  • Provide proper information & explain the furniture catalogue to end users and to support to creation of purchase request in system.
  • Reviewing purchase orders and shipping documents to ensure accuracy.
  • Raise Purchase Requisition in Oracle ERP System against Call off agreement according to the current inventory.
  • Follow-up with Contracts and Procurement department for issuance of POs/Contracts.
  • Support stakeholders in conducting annual stock counts and inventory assessments within warehouses and health centres, addressing discrepancies as necessary.
Desired candidate profile
  • Bachelor's degree in business administration, logistics, finance, or any equivalent professional discipline.
  • Minimum 7 years of Logistics experience, of which 5 years of similar experience in Logistics Management including inventory, purchase, sourcing, and contract management is required within the government sector in healthcare entities in Qatar.
  • Proficiency in ERP software and other logistics management tools.
  • With GCC Experience
  • With Valid Qatar Driving License
  • Inventory/Logistics Management.
  • Asset Verification & Inspection skills.
  • Microsoft Presentation and Excel skills.
  • Ability to under pressure and handle multiple tasks simultaneously.
  • Experience in Oracle Inventory and Sourcing module.
  • Hands-on experience on WMS system.
  • Mandatory English reading and communication skill.

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