Head of Information Management

2 weeks ago

Doha, Qatar Brunel Full time

**Brunel is a global provider of flexible workforce solutions and expertise, connecting specialists with clients across the globe. We deliver innovative services like Recruitment (people, talent, and training), Logistics (global mobility and travel), Technical Services (project support and setup) and Consultancy to our clients both globally and locally.**

**Brunel is now present in with over and close to**_ €1 billion (Revenue 2021)._**

**About this role**
- Provide Information Management leadership to the Project by guiding and consulting on the implementation of Major Projects’ Information Management Plan;
- Implementation of EDMS (Project Information Management System) to the PMT;
- Develop all Project documentation in, ensuring the maintenance of files represents accurate and up to date information;
- Ensure system templates are effectively deployed on the Project. Oversee receipt and distribution of documents received by transmittal from the EPC Contractor’s Document Controller for correctness and completeness ensuring alignment with System templates, metadata and Document Distribution Matrix (DDM);
- Conduct distribution via EDMS to appropriate personnel to action as required in accordance with Project Management Team (PMT) requirements and ensure timely follow up on open and overdue document reviews in accordance with PMT requirements;
- Process document number requests from Contractor’s Document Controller and coordinate the issuance of the same with Operation Technical Documentation team;
- Support the PMT in all matters related to technical documentation and correspondence ensuring alignment and understanding on information management requirements to meet Company’s expectations at final handover and project close-out;
- Review all project related documentation processes ensuring these support end user requirements. Identify and recommend process improvements as necessary;
- Develop the Electronic Library System activities ensuring letters, Minutes of Meeting, Record of Conversation, Internal Memorandum and Contractor’s Circulars are accurately recorded;
- Control archive security, location planning and space optimization ensuring the requisite balance between onsite and offsite storage for easy access and retrieval of data and documentation is achieved;
- Support the Project Information Handover (PIH) process for Project ensuring data and documentation is available to all relevant parties within agreed parameters;
- Coordinate with operation Facilities management, ESG and IT to maintain and accurate TAG register.

**What you need to bring**
- Bachelors Degree in Computer Science, Library Services, Engineering or equivalent;
- 10-15 years’ document control experience preferably in a technical project environment together with archiving experience within the oil and gas industry;
- Excellent skills in written and spoken English;
- Strong communication and interpersonal skills;
- Strong computer skills and understanding of engineering and IT terminology;
- Good organizational and attention to detail skills;
- Proficient in document control and databases.

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