Senior Facilities Spec
7 days ago
**Job Overview**:
Our ingenuity fuels daily life. Together, we’ve forged some of the most trusted partnerships across the energy value chain to make what was once just an idea a reality: laying subsea infrastructure thousands of feet below sea level, installing platforms hundreds of miles from shore, using our expertise to design and build offshore wind infrastructure, and reshaping the onshore landscape to deliver the energy products the world needs safely and sustainably.
For more than 100 years, we've been making the impossible possible. Today, we're driving the energy transition with more than 30,000 of the brightest minds across 54 countries.
**Key Tasks and Responsibilities**:
- Space Management:
- Monitor and maintain accurate floor occupancy and seating plans.
- Collaborate with internal teams to optimize space allocation and utilization.
- Building Access Control:
- Manage building access card requests and maintain updated access records.
- Coordinate with HR and Security for access permissions and regular audits.
- Visitor & Parking Management:
- Oversee visitor parking slot availability and scheduling.
- Ensure proper documentation and coordination for visitor access.
- Procurement Support:
- Initiate and track Purchase Requests (PRs) and Purchase Orders (POs).
- Liaise with vendors and internal stakeholders to ensure timely delivery and accurate invoicing.
- Maintain procurement records and support budget tracking.
- Office Readiness:
- Coordinate office setup activities including furniture, supplies, and maintenance.
- Serve as the primary contact for facility-related issues and resolutions. Senior Facilities Spec
- Administrative Support:
- Maintain comprehensive documentation related to facilities operations.
- Communicate effectively with internal departments and external service providers
**Essential Qualifications and Education**:
- Minimum 3 years of experience in facilities administration or a related role.
- Solid understanding of procurement processes and vendor coordination.
- Proficiency in Microsoft Excel, Word, and Outlook.
- Strong time management, organizational, and communication skills.
- Ability to multitask and prioritize in a dynamic, fast-paced environment.High attention to detail and commitment to maintaining accurate records
LI-RA2
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