Personal Assistant to Chief Executive Officer

5 days ago

Doha, Baladīyat ad Dawḩah, Qatar Kintec Global Recruitment Full time

Job Specification: Personal Assistant to International CEO

Location:
Doha, Qatar

Contract Type:
Contract (with long-term opportunity for the right candidate)

Languages:
Fluent English required; additional languages highly advantageous

Overview

We are seeking a highly capable, discreet, and globally minded
Personal Assistant
to support a high-profile, internationally active CEO. This role requires exceptional organisational skills, cultural awareness, and the ability to operate with confidence in a fast-paced environment. Based in
Doha, Qatar
, this is a contract position with strong potential to evolve into a long-term engagement for the ideal candidate.

The successful candidate will serve as the CEO's right hand-managing schedules, coordinating international engagements, and ensuring seamless daily operations across multiple time zones.

Key Responsibilities

Executive Support

  • Manage and optimise the CEO's complex calendar, including international travel, meetings, and high-level engagements.
  • Prepare briefing materials, itineraries, and agendas to ensure the CEO is fully prepared for all commitments.
  • Screen, prioritise, and respond to communications on behalf of the CEO.
  • Coordinate confidential correspondence and maintain utmost discretion at all times.

Logistics & Travel Management

  • Arrange international and domestic travel: flights, visas, accommodation, and ground transportation.
  • Ensure seamless door-to-door travel experiences, managing last-minute changes with composure.
  • Organise logistics for business trips, conferences, client visits, and events.

Operational & Administrative Support

  • Handle daily administrative tasks including documentation, expense reporting, and record management.
  • Liaise with internal teams, external partners, and VIP stakeholders across global markets.
  • Support strategic projects, track deadlines, and follow up on action items on behalf of the CEO.
  • Maintain strict confidentiality and act as a trusted gatekeeper.

Personal Support

  • Assist with ad-hoc personal tasks, lifestyle management, and private arrangements when required.
  • Coordinate personal appointments, events, and household or family-related logistics as needed.

Required Qualifications & Skills

  • Fluent English
    (spoken and written) is essential. Additional languages-particularly Arabic, French, or Mandarin-are a significant advantage.
  • Prior experience supporting a
    senior executive, HNWI, or international CEO
    .
  • Excellent organisational and time-management capabilities-able to handle competing priorities with ease.
  • Strong interpersonal skills and cultural sensitivity.
  • High level of discretion, integrity, and emotional intelligence.
  • Proficient in MS Office Suite, digital calendar tools, and productivity platforms.
  • Strong written communication and presentation skills.

Personal Attributes

  • Calm, confident, and solutions-oriented.
  • Comfortable in high-pressure, fast-paced professional environments.
  • Flexible and adaptable-able to work irregular hours when necessary.
  • Proactive, resourceful, and able to anticipate needs before they arise.
  • Polished, professional, and discreet in all interactions.

Compensation & Contract

  • Competitive contract-based remuneration.
  • Potential for long-term engagement based on performance and mutual fit.
  • Relocation or travel assistance may be considered for the right candidate.

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