Executive Personal Assistant

6 days ago

Doha, Baladīyat ad Dawḩah, Qatar AGC Mining Recruitment Pty Full time


Our client, a Private Family based in Qatar, has an opportunity for an Executive Personal Assistant to provide high-level administrative support to the family within an organisation. In order to be considered you must be medically fit, a non-smoker and have a South African Police Clearance.

Duties and Responsibilities:

  • Schedule and coordinate appointments, meetings, and events both social and business.
  • Anticipate and prepare materials and information needed for scheduled activities.
  • Act as a liaison between the principal and internal/external parties.
  • Handle phone calls, emails, and other communications when required.
  • Plan and organize domestic and international travel arrangements, including flights, accommodations, and transportation.
  • Maintain organized and confidential records, including personal and professional documents.
  • Draft and proofread correspondence, emails, and other written communications as needed.
  • Prepare agendas, take meeting minutes, and follow up on action items. Coordinate logistics and reservations for meetings and events.
  • Assist with personal tasks, such as shopping, gift purchases, and other errands.
  • Track and reconcile personal expenses, ensuring accurate records are maintained.
  • Handle sensitive information with discretion and maintain a high level of confidentiality.
  • Assist in prioritizing tasks and managing the Principal's schedule effectively.
  • Be prepared to travel alongside the family if requested, ensuring smooth coordination of all travel-related arrangements.
  • While accompanying the Principal outside the country, be responsive to needs and promptly address any requests, contributing to a seamless and comfortable experience.
  • Managing of high value art collection arranging installations, valuations, shipping.
  • Coordinating and liaising with galleries, museums, and auction houses.

Required Experience and Qualifications:

  • Bachelor's degree preferred.
  • Minimum years of experience in supporting high-level executives or individuals.
  • Female.
  • Non-smoker.
  • Willing to travel as needed.
  • Language: English (French and Arabic is big plus.)
  • Nationality: Eastern Europe / South Africa / Australia
  • Minimum age: 30
  • GCC experience (preferably)

Technical Competencies

  • Proficient in MS Office and other relevant software.
  • Ability to maintain confidentiality and exercise discretion.
  • Exceptional organizational and multitasking abilities.
  • Technology Savvy.

Salary: Market Related

Phone:

Apply:

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