Administrative Secretary

2 weeks ago

Doha, Baladīyat ad Dawḩah, Qatar -9cc6-49ff-8f66-249ef26ac562 Full time

Location

Doha, Qatar

Experience

Job Type

Outsourcing

Job Description

Job Title: Administrative Secretary

Location: Qatar

Experience: 5 – 7 Years

Qualification: Diploma or Bachelor's Degree in Business Administration, Office Management, or related field

Job Description:

We are seeking a highly organized and professional Administrative Secretary to provide comprehensive administrative and clerical support to a government office in Qatar. The ideal candidate should have prior experience working in a government or corporate environment and demonstrate exceptional communication, coordination, and multitasking skills.

Key Responsibilities:

  • Provide administrative and secretarial support to the management and department heads.
  • Prepare, format, and manage correspondence, reports, and official documents.
  • Handle incoming and outgoing communications, including emails, phone calls, and mail.
  • Organize and schedule meetings, appointments, and travel arrangements.
  • Maintain filing systems (both electronic and paper) and ensure document confidentiality.
  • Coordinate with internal departments and external agencies for smooth workflow.
  • Track office supplies and prepare requisitions when needed.
  • Support the preparation of presentations, minutes of meetings, and reports.
  • Assist in the processing of official letters, memos, and approvals in accordance with organizational policies.
  • Perform other administrative duties as assigned by the management.

Requirements:

  • Diploma or Bachelor's Degree in Business Administration, Office Management, or equivalent.
  • 5 to 7 years of experience in a similar administrative or secretarial role.
  • Prior experience in government or large corporate organizations is highly preferred.
  • Excellent command of English and Arabic (spoken and written) is an advantage.
  • Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook).
  • Strong organizational skills and attention to detail.
  • Ability to maintain discretion and confidentiality in all matters.
  • Professional demeanor with strong interpersonal and communication skills.

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