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Employee Services Assistant
2 weeks ago
To perform administrative clerical office work supporting the activities of the team within which the role operates. Includes maintaining registers, PC database and employee personal files.
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This role operates under the direction of the Personnel Admin Coordinator.
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Works within general framework set by company procedures, and Personnel Admin Coordinator instructions.
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Works closely with the Personnel Admin Coordinator and provides recommendations as necessary.
About this role
- Receive, file, classify, consolidate and/or summaries documents and information, maintaining records of documents processed according to standard procedure for use by management;
- Compile a variety of regular reports, memos etc. in accordance with standard operating procedures for use by management;
- Prepare and compile papers/documentation for the Department ensuring they are completed and prepared a timely manner. Maintains a filing system including a master file in classified and chronological order while ensuring safe custody of confidential files;
- Contact customers, suppliers, or Company employees both inside and outside the immediate work area to exchange information;
- Keeps track of annual leaves, and sick reports through continuous followup on the system, keeping files, and ensuring employees abide by the allowed time frame;
- Keeps track of annual leaves, and sick reports through continuous followup on the system, keeping files, and ensuring employees abide by the allowed time frame;
- Prepare all types of allowances such as housing allowance, furnishing allowance, transportation allowance, education allowance, etc. in accord with company policies and procedures;
- Handles important documents such as certificates and personnel files;
- Follow all relevant operational procedures and instructions so that work is carried out in a controlled and consistent manner;
- Follow all relevant safety, quality and environmental control procedures and instructions so that personal safety/the safety of others is not jeopardized, and a minimum level of product/service quality and environmental impact can be guaranteed;
- Internal: Daily contact with immediate team members and individuals within other parts of the organization in responding to work assignments and making queries for information;
- External: Occasionally contacts customers, suppliers, or company employees outside the immediate work area in order to exchange information.
What you need to bring
- A commercial Diploma or equivalent;
- Fluency in English Language;
- Good interpersonal skills;
- Ability to prepare simple administrative requests and reports;
- Good Organizing and coordination skills;
- Good record keeping skills;
- Knowledge of Policy & Procedure;
- Time Management;
- Business Skills & Understanding;
- Data Gathering & Analysis;
- Negotiation;
- Computer literacy;
- Performance Management;
- Presentation;
- Project Management;
- Written Communication;
- Analytical Thinking;
- Customer Service Orientation;
- Organization Awareness & Commitment;
- Relationship Building & Respecting Others;
- Teamwork & Cooperation.
Benefits
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Salary
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Monthly Rate in QAR Plus Allowance
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Work Schedule
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8 Hours /5 Days
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Duration
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1 to 5 years with possible extension
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Location
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Qatar
Academic Bachelor
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