Administration Assistant
4 weeks ago
About the role As administration assistant you will be providing administration support for the smooth functioning on a daily basis in order to support the back of house operations in an effective and efficient way. You will also represent the team through correspondence, telephone and personal contact and liaise with other departments for arranging the logistics of resources. Accountabilities: · In consultation with the team you will generate business documentation, including presentation creation and spreadsheet preparation and distribution. · Prepare charts and compile reports and ensure that all files are complete and properly maintained. · Coordinate internal and external communications and respond to complaints and requests for information and assistance, interpret and explain procedures and policies pertaining to internal inquiries of staff. · Upload duty roster in the eTAS (Electronic Time and Attendance System) for all QDFC employees, ensuing all rosters are uploaded timely, and any changes made on employee schedule are updated in the system on time to avoid any discrepancies and ensuring system accuracy. · Coordinate with HR on new joiner's joining formalities and department induction, offering assistance to new staffs, supporting new joiner settling down in new role. · Ensure that in performance of the role, all uses, disclosures and requests of any information (in any form) are done in accordance with data protection principles adopted by the QR Group and are limited to what is reasonably required to accomplish the intended business purposes of the use, disclosure or request. · Perform other department duties related to his/her position as directed by the Head of the Department. Be part of an extraordinary story Your skills. Your imagination. Your ambition. Here, there are no boundaries to your potential and the impact you can make. You’ll find infinite opportunities to grow and work on the biggest, most rewarding challenges that will build your skills and experience. You have the chance to be a part of our future, and build the life you want while being part of an international community. Our best is here and still to come. To us, impossible is only a challenge. Join us as we dare to achieve what’s never been done before. Together, everything is possible About Qatar Airways Group Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We’ve grown fast, broken records and set trends that others follow. We don’t slow down by the fear of failure. Instead, we dare to achieve what’s never been done before. So whether you’re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community. Qualifications About you A successful candidate will have- Bachelor's Degree or Equivalent with Minimum 1 years of job-related experience or High School Qualification with Minimum 2 years of job-related experience It is essential to have – • Excellent written and verbal communication skills. • Excellent computer skills, including Microsoft Word, Excel and PowerPoint. • Client focused and business aware. • Self-motivated and highly organised. • Strong interpersonal and team working skills. • High level of sensitivity and professionalism. • Self-starter, having the ability to work independently with minimal instructions. • Proven ability to work under pressure to defined timescales. • Proven problem-solving abilities. How to apply Employees must submit applications through internal vacancies portal (via GEMS) only. Please see below for all eligibility and requirements for internal applications and please note that any applications not meeting the criteria will not be processed. · All internal candidates can only have three active applications at any point in time. · All internal candidates must have completed a minimum 10 months in their current role in order to apply for a new role · All internal candidates with an active final warning letter will be automatically disqualified from the recruitment process · If you are Cabin Crew or Deck Crew (Qatar Airways & Qatar Executive) candidate, you would require NOC to apply for this role. How to apply Employees must submit applications through internal vacancies portal (via GEMS) only. Please see below for all eligibility and requirements for internal applications and please note that any applications not meeting the criteria will not be processed. · All internal candidates can only have three active applications at any point in time. · All internal candidates must have completed a minimum 10 months in their current role in order to apply for a new role · All internal candidates with an active final warning letter will be automatically disqualified from the recruitment process · If you are Cabin Crew or Deck Crew (Qatar Airways & Qatar Executive) candidate, you would require NOC to apply for this role.
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