HR and Payroll Officer
5 days ago
**Key Responsibilities:
- Collaborating and communicating with employees to understand their concerns.
- Counseling and providing guidance and support to the employees and resolving their issues.
- Understanding and knowing the company’s benefits and compensation programs and packages.
- Investigating and identifying the root cause of issues and misunderstandings within various departments.
- Obtaining and maintaining employee details and keeping the database up to date.
- Observing and tracking employee's performances at regular intervals.
- Keeping an up-to-date record of promotions and benefits given to the employees.
- Organizing and attending employee training sessions.
- Assisting with the HR department's recruitment efforts in hiring new employees.
- Assisting with termination decisions and attending and recording exit interviews and taking on feedback.
- Performing background checks for new hires were required.
- Aiding communication between management and employees and resolving issues.
- Ensuring the company’s policies are kept up to date and in line with best practices.
- Manage the day-to-day operations of the HRIS, including system configuration, data integrity, and troubleshooting.
- Ensure accurate and up-to-date employee data within the HRIS, including personal information, job details, compensation, benefits, and performance records.
- Develop and maintain HRIS processes, procedures, and documentation to ensure efficient and consistent system usage.
- Collaborate with HR stakeholders to understand system requirements and develop solutions to meet their needs.
- Provide technical support and training to HR users, ensuring they can effectively navigate and utilize the HRIS.
- Coordinate with the IT department or external vendors for system upgrades, patches, and integrations.
- Analyze HR data and generate reports, metrics, and dashboards to support HR analytics and data-driven decision-making.
- Ensure compliance with data protection regulations and maintain data security and confidentiality standards within the HRIS.
- Collecting monthly timesheets.
- Preparing employees’ compensation and also incorporating allowances/bonuses.
- Reporting on payroll expenses, compensation, benefits, insurance deductions.
- Entering the data of new employees into the company’s databases (e.g. identification numbers and bank accounts).
- Distributing payment statements to employees and also gathering signed receipts.
- Handing out paychecks to employees or scheduling bank payment.
- Prepare a range of payroll related disbursements, which include encashment of annual leave fares, final settlements, employee loans, auto loan installments, other allowances or deductions of contractual nature.
- Develop and maintain payroll related process documentation to ensure compliance with policies and other statutory requirements.
- Maintain a record of all employee deductions (or adjustments).
- Performed other duties as assigned.
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