Paralegal / Department Assistant

4 days ago


Doha, Qatar OilExec Full time

Provide assistance to the legal department in all aspects of legal compliance, through conducting research into legal precedent, investigating facts, compiling reference materials and preparing legal documents. Create and maintain a legal database, reference library and appropriate filing systems to support the legal department to provide an excellent and efficient service to the business.
Description
Legal Research
- Conduct legal research as required by senior team members, compile reference materials and provide analysis.
- Perform preliminary work in the preparation of legal opinions and research relevant statutes, rulings, and precedents to be used as a basis for answering requests for legal opinions related to company projects.
- Develop and update internal process documents.
- Ensure an up-to-date database of all relevant legal and statutory regulations to provide a convenient source of reference to colleagues within the function.
- Assist in drafting and reviewing on contracts and other legal documents.
- Draft the basics of agreements and contracts relevant to specific legal transactions and provide it to the team to populate other details in order to ensure provision of required support.
External Legal Counsel
- Liaise with government authorities on legal items related to company administration matters.
Clients Relationship Management
- Contact clients and other businesses associates arrange meetings when required.
- Answer to various clients and business associates in response to various general inquiries.
Day-to-day Operations
- Implement the day-to-day operations assigned for the department to ensure compliance with the established standards and procedures.
- Provide a complete secretarial and administrative service to the concerned executive to facilitate the smooth functioning of the processes and allow him / her to concentrate on key activities while observing strict confidentiality procedures at all times to ensure security and control.
- Provide support as needed to the department activities.
- Shadow senior team members on key meetings, negotiations to minute the meetings.
Document Management
- Maintain and update a comprehensive filing system for various documents such as business correspondence, reports, telexes, circulars, local and foreign addresses, telephone numbers, business journals, periodicals, and other related document to facilitate ease of reference and timely availability of information while maintaining strict confidentiality.
- Type letters, memos, reports, circulars, using written notes and audio dictation, ensuring accuracy and compliance to quality standards. Submit such materials for review and signature. Obtain approval and arrange to fax, mail, or deliver correspondence to the addressee as directed while registering and filing copies of outgoing mail to keep track of correspondence.
- Perform confidential work assigned by the senior executive and maintain security system for all sensitive, confidential, and/or official documentation.
Policies, Systems, Processes & Procedures
- Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
Continuous Improvement
- Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes and practices considering global standards, productivity improvement and cost reduction.
Reporting
- Assist in the preparation of timely and accurate statements and reports to meet department requirements, policies, and quality standards.
Related Assignments
- The job holder may be required to undertake additional duties, which may be reasonably expected and forms part of the function of the job.
6. CONTEXT, WORK ENVIRONMENT & DECISION-MAKING AUTHORITY:

- The job holder does not exercise any major responsibility and should refer to General Counsel for approval on any significant decision before implementation.
- Key decisions having significant impact on the department are referred to General Counsel for approval before implementation.
7. QUALIFICATIONS, EXPERIENCE & SKILLS
Minimum Qualifications:

- A-levels or equivalent, Bachelor’s degree is preferred
Minimum Experience:

- 3 to 5 years of experience as a legal secretary in a law firm
Job-Specific Skills (Generic / Technical):

- Proficiency in English, Arabic is preferred
- Basic understanding of legal terms and definitions
- Understanding of contracts and other legal documents
- Good research, organization, and time management skills
- Ability to handle pressure well
- Attention to detail
- Prioritization of work

**Paralegal / Department Assistant**

**Job Type**: Long Term
Location: Doha
Experience: 5 Yrs
Job Category: Administration
Posted 3 hours ago



  • Doha, Qatar Staff Source International Full time

    **Position: Paralegal / Department Assistant Bilingual** **Industry**:Oil and Gas/Utilities Energy Sector **Key Accountabilities**: The role involves conducting legal research, compiling reference materials, and providing analysis for senior team members. They prepare legal opinions, develop internal process documents, and maintain an updated database of...

  • Paralegal

    7 months ago


    Doha, Qatar Place Vendome Full time

    **Place Vendome** is seeking a highly organized and versatile individual to join our team in the role of **Paralegal cum Executive Assistant**. This position offers an excellent opportunity to work in a dynamic and fast-paced environment, supporting both legal and administrative functions. **Responsibilities**: **1.** **Legal Support**: - Conduct legal...


  • Doha, Qatar Capstone Property Full time

    __ - **Admin**:_ - Assist in drafting, filing and compiling property sales contracts including their support documents - Responsible for document control of sales activities, including verifying all supporting documents and information related to sales & purchase agreements, brokerage, commercial and third party agreements - Ensure all internal records are...


  • Doha, Qatar Place Vendome Full time

    **Place Vendome** is seeking a highly organized and versatile individual to join our team in the role of **Paralegal/Legal Associate**. This position offers an excellent opportunity to work in a dynamic and fast-paced environment, supporting both legal and administrative functions. **Responsibilities**: **1.** **Legal Support**: - Conduct legal research...

  • Paralegal

    7 months ago


    Doha, Qatar Qatar National Bank (QNB) Full time

    Paralegal **About QNB** Established in 1964 as the country's first Qatari-owned commercial bank, QNB Group has steadily grown to become the largest bank in the Middle East and Africa (MEA) region. QNB Group's presence through its subsidiaries and associate companies extends to more than 31 countries across three continents providing a comprehensive range...


  • Doha, Qatar CANDIDZONE Technologies Full time

    Atleast 3 years work experience as Paralegal in corporate setting here in Qatar / GCC. - With good communication skills, verbal and written both Arabic and English - Knowlegable with the Qatar Labour Law - Very good in translating contracts from English to Arabic vice versa - Worked with PROs before **Job Types**: Full-time, Permanent **Language**: -...

  • Legal Assistant

    3 days ago


    Doha, Qatar Al Majed Group Full time

    Provide assistance to the Legal Department in all aspects of legal compliance, through conducting research into legal precedent, investigating facts, compiling reference materials and preparing legal documents. Create and maintain a legal database, reference library and appropriate filing systems to support the legal department to provide an excellent and...

  • Legal Assistant

    7 months ago


    Doha, Qatar Suhail Industrial Holding Group Full time

    Responsibilities: - Ensure compliance with legal requirements, create an effective file management system, register, track and update the contract signature process. - Scan signed documents and file, input records and maintains information up to date for other team members and whole group legal. - Maintain accurate data into the Office Database and ensure...

  • Paralegal

    7 months ago


    Doha, Qatar قطر للطاقة Full time

    **Company** QatarEnergy is an integrated national oil corporation that stands at the forefront of efforts for the long term sustainable development, utilization and monetization of oil and gas resources in the State of Qatar. In its efforts to become one of the best national energy companies in the world, QatarEnergy's activities and those of its...

  • Paralegal

    4 days ago


    Doha, Qatar Assets Group Full time

    Assist attorneys in preparing legal documents such as briefs, pleadings, contracts, and affidavits, ensuring accuracy and compliance with legal requirements. - Conduct legal research using various resources such as databases, libraries, and online sources to support case preparation and strategy. - Organize and maintain case files, including documents,...

  • Department Assistant

    7 months ago


    Doha, Qatar Staff Source International Full time

    **Position: Department Assistant (Male/Female)** Industry: Oil and Gas/Utilities Energy Sector **Key Accountabilities** The department's daily operations are executed to ensure compliance with standards, providing a complete secretarial and administrative service to the executive, ensuring security and control, and supporting department activities as...

  • Executive Assistant

    4 months ago


    Doha, Qatar Artan Holding Full time

    **Job Purpose** In this pivotal role, the Executive Assistant is responsible for providing a comprehensive, confidential, and professional service in the administrative and organizational management of the offices of Directors including the Boards of Governors and management committees of Artan Holding. **Key Relationships** - Internal : All Staff -...

  • Head of Department

    7 months ago


    Doha, Qatar Dr Hassan Al-Abdulla Medical Center Full time

    The Head of Department shall lead and direct Facial, Slimming and Laser Nurses who perform cosmetic skincare treatments and procedures on a diverse population of individuals using a variety of aesthetic techniques. The Head of Department shall utilize extensive industry knowledge to accurately recommend cosmetic skincare treatments to qualified patients and...

  • Buying Assistant

    4 days ago


    Doha, Qatar Apt Resources Full time

    **Buying Assistant**: Our client a multi brand luxury department store in Doha is looking for an experienced buying assistant in a similar role. **Requirements**: Ideally available to join in less than 1 month Previous GCC experience would be an added advantage. **Benefits**: For the Buying assistant the range is (7,600 - 12,000) + Benefits (Ticket, Health...

  • Admin Assistant

    7 months ago


    Doha, Qatar Elegancia Full time

    Input and retrieval of data from the in-house computer system. - General administration tasks related to the commercial function as noted by the department heads. - Telephone communication with site staff, suppliers and other departments. - Dealing with general enquiries from other departments within the business. - Maintain the group age debt report for the...


  • Doha, Qatar People Dynamics Full time

    Position: Coordinator -Uniform Department Location: Doha, Qatar Duration of contact: - 7 Month Job purpose: - Assist the delivery of all the fundamentals of the research, design, and development/ Quality control and Assurance function and profile in the Uniform department. Accountabilities Operational Tender and contracts Quality control and...


  • Doha, Qatar Gulf Consulting Group Full time

    We are reputed Engineering Consultants based in Doha, We are looking for HOD structural Department with more than 15+ years of experience, preferable will be given to some with Consultant Background. - Key Responsibilities:_ - Lead the team of Structural Engineers by delegating work according to projects priorities, technical challenges, and contractual...


  • Doha, Qatar People Dynamics Full time

    Responsibilities: - Manage inventory levels, including receiving, stocking, and organizing parts and accessories. - Order parts and supplies as needed to maintain adequate inventory levels. - Provide accurate and timely information regarding part availability and pricing. - Assist customers with finding the correct parts and accessories for their...

  • Senior Associate

    7 months ago


    Doha, Qatar Dentons Full time

    **Location**:Doha, Qatar **Duration**:Permanent **Reports to**:Partner **Direct reports**:None **Reference no**:6307 **Role** Our Doha office non-contentious construction team acts for a wide array of industry participants across the Middle East, including KSA, Qatar, Abu-Dhabi, Dubai, and Oman. They regularly act for governmental departments,...


  • Doha, Qatar People Dynamics Full time

    Position: Technical Coordinator(Uniform Department) Location: Doha, Qatar Duration of contact: - 7 Month Job purpose: - Assist the delivery of all the fundamentals of the research, design, and development/ Quality control and Assurance function and profile in the Uniform department. Accountabilities Operational Tender and contracts Quality control...