Administrative Coordinator I

5 days ago

Doha, Qatar Texas A&M University Full time

**Job Title**
Administrative Coordinator I - Leila Jaber

**Agency**
Texas A&M University

**Department**
Qatar Campus RVACANT

**Proposed Minimum Salary**
Commensurate

**Job Location**
Doha, Ad Dawhah

**Job Type**
Staff

**Our Commitment**:

- Texas A&M University is committed to enriching the learning and working environment for all visitors, students, faculty, and staff by promoting a culture that embraces inclusion, diversity, equity, and _accountability. _Diverse perspectives, talents, and identities are vital to accomplishing our _mission _and living our _core values _.**Who we are**
The Texas A&M University at Qatar campus mission is to educate exemplary engineers and develop world-class leaders through internationally recognized undergraduate and graduate degree programs. We strive to generate new knowledge and intellectual capital through innovative research and collaborative partnerships that yield sustainable impact and advance the development goals of the State of Qatar and the region through expertise and engagement that expand human capital.

**What we want**

**What you need to know**
**Please note**:This position is NOT located in the United States. One must be willing to relocate to Doha, Qatar.

**COVID-19 information**:_Texas A&M University monitors local, state and federally mandated health guidelines to keep students, employees, prospective employees, and visitors as safe as possible. For the latest information regarding Texas A&M’s COVID-19 response, please visit the _University’s COVID-19 website _. For COVID-19 employment-related information, please visit the Division of Human Resources and Organizational Effectiveness’ _COVID-19 website _.**Required Education and Experience**:

- Bachelor's degree or equivalent combination of education and experience
- Two years of experience in office administration

**Required Knowledge, Skills, and Abilities**:

- Interpersonal and communication skills
- Working knowledge of standard office equipment
- Ability to multi-task and work cooperatively with others

**Other Requirements or Other Factors**:

- This position is not located in the United States. Must be willing to relocate to Doha, Qatar, or hold current resident permit, with the ability to work in Qatar

**Preferred Education**:

- Bachelor’s degree

**Responsibilities**:
**Admissions Processing**:

- Participates in the planning and execution of administrative operations.
- Reviews and coordinates multiple admission documents.
- Coordinates the maintenance of files, records, office supplies, order equipment.
- Makes recommendations for process improvements, administrative changes, or new initiatives.
- Ensuring compliance with applicable laws, regulations, procedures and policies.

**Administrative/Student Recruitment Support**:

- Coordinates with high school counselors to setup dates for school visits (virtual and on campus).
- Coordinates administrative activities and services relating to office procedures.
- Coordinates and monitors action items.
- Assists in providing solutions to recurring administrative problems.
- Develops, evaluates, and ensures adherence to office procedures.
- May monitor compliance with policies and procedures.

**Office Management**:

- Manages Test Scores registration, results and notifications.
- Screening supporting documentation to ascertain their eligibility.
- Identifying discrepancies in information and conducting follow-ups.
- Makes recommendations for process improvements, administrative changes, or new initiatives.
- Coordinates office records retention and applicants’ documents.

**Event Planning Support**:

- Plans and coordinates logístical and administrative support for events, meetings and other special functions including on-site support

**Supervise, train, and evaluate the work on student workers**:

- Trains and evaluates the work of student workers
- Supervises and assigns tasks to student workers
- Performs other duties as assignedEqual Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

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