Operations Assistant

3 weeks ago

Doha, Qatar International Organization for Migration Full time

**Context**

The United States Refugee Admissions Program (USRAP) operates world-wide with a target of providing resettlement opportunities to tens of thousands of refugees each year. IOM’s multi-disciplinary staff members provide a range of services and support to the USRAP including, but not limited to, case processing, migration health assessments, cultural orientation training, organized transportation and administration of a travel loan and collections program. The Department of Operations and Emergencies (DOE), specifically the Resettlement and Movement Division (RMM), has the organizational responsibility to provide direction, oversight and guidance to IOM’s global support to all resettlement programs.

IOM is engaged in conducting safe, orderly and dignified air and ground movement for Afghan evacuees that have arrived in the United States of America under the United States Resettlement Admissions Program (USRAP). The aim of the interagency response to assist Afghan nationals to be processed as Special Immigrant Visa holders or Humanitarian Parolees and onwards to their final destination.

Under the overall supervision of the Chief of Mission and Movement Operations Manager (Field Support), and direct supervision of the Operations Lead, the Operations Assistant - Team Leader (Field Support) will contribute to the oversight and supervision of movement activities in one of nine sites, which supports SIV and humanitarian parolee arrivals in the area of movements management. In this capacity, they will have the following duties and responsibilities:
RESPONSIBILITIES
Undertake field activities in an assigned area or areas, such as at an airport, transit center, third-party facility, camp-based operation or sub-office, or in relation to transportation. As required, monitor and guide teams of Operations Clerks and Operations Assistants in completing field support activities.
- In coordination with the Operations Officer, lead Field Support Teams as they perform airport services, as well as perform airport services when required, such as providing custodial care of travel documentation; verifying identities and documentation, including exit permissions, visas, tickets and other items in the travel bag; assisting with airport formalities, including flight arrivals, curb-side assistance, check-in, luggage formalities, immigration procedures, security screening systems and customs clearance; escorting arriving individuals to ground transportation and departing individuals to their gates; visually confirming flights have departed; ensuring individuals with special needs or equipment receive appropriate support; and, as needed, sending notifications using relevant systems.
- Lead Field Support Teams as they assist individuals at transit center or third-party facilities, including upon arrival with sign-in, verification of identity, orientation, food and non-food items and room assignments; during their stay with food and non-food items, instructions, briefings, activities and resolution of issues; and upon departure for medical appointments, return travel or onward travel with briefings, luggage support and transition to transportation. Enter and update relevant data in the appropriate systems and ensure vulnerable individuals are assisted in a manner that ensures their safety, security and comfort; report all issues immediately to the appropriate supervisor(s).
- Assist in the coordination of timely and adequate services for meals, snacks and water for individual staying at Transit Centers, third-party facilities or during transit in airports and other locations. Work closely with the service provider to ensure meals are culturally appropriate and to reduce the level of waste while keeping the quality of the food at the highest standard.
- Work with units and departments and beneficiaries on pre-departure formalities including but not limited to travel loans, luggage, prohibited items, bag tags and clothing/shoes. Assist with daily discussions with beneficiaries on cleanliness, litter and hygiene. Keep all posters and informational messages up-to-date and placed in visible locations.
- Provide assistance at transit centers and third-party facilities for extended periods of up to 12 hours and during overnight periods and weekends, ensuring the needs of individuals are met throughout their stay. Communicate promptly with third-party facility representatives and/or supervisors if issues arise.
- Lead the coordination of transportation from consolidation points, transit centers and third-party facilities, including liaising with service providers, ensuring the identity verification, readiness and organization of individuals being transported, and providing relevant briefings. Ensure baggage sorting, tagging and handling is done appropriately and arrange for individuals to be escorted on transportation as needed. Ensure persons with special needs are provided with appropriate services and report any issues to super

  • Operation Assistant

    5 days ago

    Doha, Qatar Mirwad Fragrances Full time

    **HIRING !!!** **Operation Assistant** **Your job description includes**: - Work closely and assist with the office manager to oversee daily business operations - Responsible for enforcing company policies and procedures within the office - Liaise with different departments to improve performance and work efficiency - Maintained the practices, policies,...

  • Operations Assistant

    20 hours ago

    Doha, Baladīyat ad Dawḩah, Qatar Vectrus Full time

    In this Operations Assistant role, you will be responsible for assisting various departments within Vectrus in meeting their operational goals. As a detail-oriented individual with excellent communication skills, you will contribute to the success of our organization.Main Responsibilities:Provide administrative support to departmental teams, including data...

  • Operations Assistant

    1 week ago

    Doha, Qatar Imperial holding Full time

    An Operation Assistant shall have experience in monitoring and cooperating closely with logistics operational staff and ensuring a high level of work standard in the day-to-day.

  • Operations Assistant

    4 weeks ago

    Doha, Qatar KEO International Consultants Full time

    Overview: KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration - through conceptualization - to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the...

  • Pharmacy Operations Assistant

    1 day ago

    Doha, Baladīyat ad Dawḩah, Qatar Aspetar Full time

    Job OverviewWe are seeking a Pharmacy Operations Assistant to join our team at Aspetar. The successful candidate will be responsible for supporting our pharmacy operations team in providing high-quality patient care and ensuring the efficient delivery of medication services.The ideal candidate will have a strong background in pharmacy operations and a...

  • Operations Assistant

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar lxbfYeaa Full time

    The Operations Assistant position at lxbfYeaa offers an exciting opportunity to join our team and contribute to the success of our organization. This role will involve coordinating various administrative functions, focusing on HR and accounting support, while providing exceptional service to our staff and clients.Key Tasks:Office Coordination: Develop and...

  • Kitchen Operations Assistant

    6 hours ago

    Doha, Baladīyat ad Dawḩah, Qatar Wyndham Hotels and Resorts, Inc. Full time

    We are seeking a highly skilled and experienced individual to fill the position of Kitchen Operations Assistant at Wyndham Hotels and Resorts, Inc.Main ResponsibilitiesSupport the kitchen team in maintaining high standards of cleanliness and sanitation.Assist with food storage and rotation, ensuring that all china, glass, and silver are cleaned thoroughly...

  • Operational Assistant

    6 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Aretè & Cocchi Technology Full time

    About the RoleAretè & Cocchi Technology is looking for a qualified Operational Assistant to provide exceptional support to our Project/Client Management team.The ideal candidate will have excellent organizational and communication skills, with the ability to maintain confidentiality and discretion when dealing with sensitive information.Key...

  • Assistant for Commercial Operations

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Ananinja Full time

    The ideal candidate will possess excellent organizational skills, multitasking abilities, and time-management expertise to manage multiple priorities efficiently.About the Role:As a Category Assistant, you will play a crucial role in supporting the commercial operations team by maintaining accurate databases, collaborating with the buying team, and providing...

  • Operation Assistant Manager

    6 days ago

    Doha, Qatar NBJ Holding Full time

    We are looking for Operation Assistance Manager with Food and Beverage experience background to hire for our Water Factory. Our water factory is one of the leading manufacturing companies for a bottle of water, we are looking for an assistant manager who can be the face of our company, providing attentive service at every turn. **Responsibilities**: -...

  • Operations Coordinator Assistant

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Ninja Full time

    We are seeking a skilled and detail-oriented Category Assistant to join our Commercial Operations team at Ninja. In this role, you will be responsible for managing and maintaining accurate databases, supporting the buying team, and providing personal assistance to senior management.Main Objectives:Main Database ManagementBuying Team SupportSenior Management...

  • Till Operations Assistant

    2 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Qatar Airways Full time

    Job OverviewWe are seeking a highly motivated and customer-focused Till Operations Assistant to join our retail team at Qatar Airways.

  • Assistant Operator

    1 week ago

    Doha, Qatar Expro Full time

    **Who is Expro?** Working for our clients across the entire well life cycle, Expro is a visionary full-cycle energy services expert offering novel, insightful solutions, dependable competency and award-winning safety. Combining innovative, future-facing technology with high-quality data across well construction, well flow management and production, subsea...

  • Head of Operations Assistant

    3 weeks ago

    Doha, Qatar PromoQ Full time

    Head of Operations Assistant will be an integral part of our leadership team, working closely with the Head of Operations to oversee day-to-day salon operations, improve operational efficiency, and contribute to a positive client experience. This role will focus on ensuring that the salon is running smoothly, supporting staff, and driving customer...

  • Assistant Manager

    1 week ago

    Doha, Qatar Swan Global WLL Full time

    **Assistant Manager - Operations** **Location: Doha** **Reports To: Operations Manager** **Key Responsibilities**: **1. Manpower Planning and Assignment**: - Collaborate with the Operations Manager to plan and allocate manpower based on client needs and project demands. - Obtain approval for deployment strategies and adjust plans based on operational...

  • Commercial Operations Assistant

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar MPH Global Full time

    We are looking for a dedicated Commercial Assistant Accounts to support our commercial operations by providing accurate and timely financial information.The successful candidate will have experience in accounting, finance, or a related field, and possess excellent communication and interpersonal skills.Key ResponsibilitiesPreparation and maintenance of...

  • Deputy / Assistant Operations Manager

    1 week ago

    Doha, Qatar ENBAT HOLDINGS Full time

    An assistant operations manager works as a deputy to the manager in charge of an organization’s operations. He/she is responsible for carrying out different functions within the organization or company. The assistant operations manager job description entails mapping out plans that will be of benefit to the company, making sure that the plans are put into...

  • Administrative Assistant

    7 days ago

    Doha, Baladīyat ad Dawḩah, Qatar Ninja ?? نينجا Full time

    Ninja نينجا is looking for a highly skilled Administrative Assistant - Commercial Operations to join our team. In this role, you will provide administrative support to the commercial team, including preparing and maintaining financial records, coordinating with suppliers and internal teams, and assisting in monitoring budgets and tracking expenses.Key...

  • Operational Support Assistant

    4 weeks ago

    Doha, Qatar JOB HUB GLOBAL Full time

    **Job Title**: Operational Support Assistant **Location**: QEC (Qatar) **Contract Duration**: 12 Months (Extendable) **Working Hours**: 10 hours per day (including 1 hour lunch break) **Working Days**: 6 days a week We are currently seeking a skilled and motivated _Helper Cum Operational Support Assistant_ to join our team for a 12-month contract, with...

  • Assistant Operation Controller

    4 days ago

    Doha, Qatar Qatar Airways Full time

    In this role, you will be responsible for assisting the Operations Controller in generating flight plans, pre-flight briefings, Flight Watch, and arranging diplomatic permits, while considering business requirements, regulatory conditions at respective destinations, safety, efficiency, and customer satisfaction. As part of your role, your responsibilities...