Meeting & Conference Services Coordinator

3 days ago

Doha, Qatar Wyndham Hotels & Resorts Full time

is now seeking a Meeting & Conference Services Coordinator to join our team at Wyndham Doha West Bay in Doha, N/A.

**Job Summary**:
**Education & Experience**:

- At least 2 years of progressive hotel sales experience; or a 4 year college degree and at least 2 years of related experience in Conference Services.
- Must be skilled in Windows, Company approved spreadsheets and Delphi.
- Operational Food and Beverage experience in a hotel environment is preferred

**Physical Requirements**:

- Long hours sometimes required.
- Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

**General Requirements**:

- Must be able to effectively communicate both verbally and written with all level of employees and guests in an attentive, friendly and courteous manner.
- Maintain a warm and friendly demeanor at all times.
- Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
- Must be able to multitask and prioritize departmental functions to meet deadlines.
- Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
- Attend all hotel required meetings and trainings.
- Maintain regular attendance in compliance with Wyndham Standards, as required by scheduling, which will vary according to the needs of the hotel.
- Maintain high standards of personal appearance and grooming, which include wearing nametags.
- Comply with Wyndham Standards and regulations to encourage safe and efficient hotel operations.
- Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
- Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
- Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.
- Must be able to maintain confidentiality of information.
- Proven ability to plan and organize events effectively, with an acute sense of detail & creativity and repeat potential.
- Assertive, professional and positive with a proven ability to develop and lead in a team environment.
- Must be able to multi-task, work independently and maintain a positive attitude within a very busy environment ~ hours will fluctuate and evening and weekend work will be required as needed.
- Must have a driver’s license in the applicable state.
- Plans and coordinates details for meetings.
- Complete accurate BEO’s, upselling food, beverage, room rental, recreation, special amenities and technology.
- Communicate all changes on Event Orders to other departments.
- Acts as on-site contact for meeting and meeting groups and larger groups as needed.
- Produces tickets for master billing including contract services, room rental and guests.
- Complete weekly backlog reports and other departmental reports as designated.
- Attends weekly resume meeting, training programs and other meeting as designated.
- Provides feedback to Director of Sales & Marketing relating to guest comments, observations, industry news.
- Follow up with client contact at the end of each meeting to ensure satisfaction and obtain feedback.
- Assists with and completes special projects and assignments as designated by the Director of Sales & Marketing.
- Produces invoices for clients.

**Fundamental Requirements**:

- Coordination and timely updating of all group and event notes in Delphi sales management system.
- Work closely with client and event planners when required to ensure future business potential.
- Coordinate guest room blocks and special guest room requirements for all Conference Services and Catering and communicate all information to related departments in an efficient and results-oriented manner in group resume format.
- Supervise service and overall coordination of all arrangements on BEOs and resumes in a timely manner. Timely distribution of precise catering requirements to all departments (BEOs and resumes are due for the following week by 12:00pm on Tuesdays).
- Ensure obligations are met by the hotel and exceed the client’s expectations with satisfaction reflected in ratings and comments from the clients.
- Ensure satisfactory liaison between clients/guests and hotel departments.
- Provide immediate follow up after events and relate client compliments and concerns to all related departments, with follow up and resolution completed when needed within 24 hours.

**COMPANY OVERVIEW**:
Wyndham Hotels & Resorts is the largest hotel franchisor in the world and a leading hotel management company. We stand 22 brands strong across 9,000 hotels in more than 95 countries, and we offer the most diverse collection of hotel experiences in the world. Our iconic brands, united by the richest and simplest rewards program in the business, make hotel travel possible for all.

Our hotel owner

  • Meeting & Conference Services Coordinator

    7 days ago

    Doha, Qatar Wyndham Hotels Full time

    is now seeking a Meeting & Conference Services Coordinator to join our team at Wyndham Doha West Bay in Doha, N/A. **Job Summary** **Education & Experience** - At least 2 years of progressive hotel sales experience; or a 4 year college degree and at least 2 years of related experience in Conference Services. - Must be skilled in Windows, Company approved...

  • Conferences & Events Coordinator

    1 week ago

    Doha, Qatar RAFFLES RAFFLES DOHA Full time

    Company Description BeLimitless We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless...

  • Conferences & Events Coordinator

    4 days ago

    Doha, Qatar RAFFLES Full time

    Company Description BeLimitless We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless...

  • Groups, Conference and Events Coordinator

    2 days ago

    Doha, Qatar Hilton Full time

    A Groups, Conference and Events Coordinator is responsible for receiving groups and events in the hotel, serving as an intermediary between the customer and the commercial and operational areas. It is the customer contact at the time this arrives at the hotel with your event, working with the hotel to achieve the set goals. **What will I be doing?** As a...

  • Director of Groups Conference

    4 days ago

    Doha, Qatar Hilton Full time

    A Conference and Banquet Director is responsible for overseeing all aspects of Conference and Banqueting operations to deliver an excellent Guest and Member experience while ensuring department targets are met. **What will I be doing?** As a Conference and Banquet Director, you are responsible for overseeing all aspects of Conference and Banqueting...

  • Planning Coordinator-centralized Planning

    3 days ago

    Doha, Qatar Qatar Airways Full time

    An exciting opportunity for Planning Coordinator to work under Centralized Planning Department within Technical Division. You will be working with one of the following sub sections: Production Planning, Fleet Planning, Aircraft Maintenance Programme and Technical Records. Organise and administer maintenance check work packages, maintenance checks follow up,...

  • Conference Manager

    6 days ago

    Doha, Qatar Al Hattab Holding Full time

    communicate daily with the management team, planning work schedules and checking client requirements - deal with customer complaints, comments and enquiries - ensure all events run smoothly - manage budgets and financial plans - supervise maintenance, supplies and equipment - achieve profit targets - manage or oversee the sales and marketing of the...

  • Group, Conference and Event Assistant Director

    3 days ago

    Doha, Qatar Hilton Full time

    A Group Conference and Event (GC&E;) Assistant Director is responsible for manage of the Group Conference, and Event and the on-property Reservations Team to actively convert customer enquiries into confirmed sales. The Group, Conference, and Events (GCE) Assistant Director will interact frequently with customers and Guests to learn about their needs and...

  • Conference and Banqueting Operations Manager

    1 week ago

    Doha, Qatar Hilton Full time

    Conference and Banqueting Operations Manager A Conference and Banquet Operations Manager is responsible for managing all Conference and Banquet operations to deliver an excellent Guest and Member experience while optimising sales and ensuring department targets are met. **What will I be doing?** As a Conference and Banquet Operations Manager, you are...

  • Conference and Banqueting Operations Manager

    1 week ago

    Doha, Qatar Hilton Full time

    A Conference and Banquet Operations Manager is responsible for managing all Conference and Banquet operations to deliver an excellent Guest and Member experience while optimising sales and ensuring department targets are met. **What will I be doing?** As a Conference and Banquet Operations Manager, you are responsible for managing all aspects of Conference...

  • Sales Executive

    2 weeks ago

    Doha, Qatar IHG Full time

    **About us** As the world's largest family of luxury hotels, we all take great pride in being genuine ambassadors of the InterContinental® brand. Shaped by decades of international know-how and local insights, our passion for luxury travel spans cultures and customs. Inspiring us to create warm and sophisticated experiences for those seeking a richer...

  • Group, Conference and Event Executive

    2 hours ago

    Doha, Qatar Hilton Full time

    Group, Conference and Event Executive A Group, Conference, and Events (GCE) Executive will maximise revenue opportunities in the areas of group reservations, conferences and events by driving sales leads and increasing conversions. **What will I be doing?** As Group, Conference, and Events (GCE) Executive, you will maximise revenue opportunities in the...

  • Sales Lady

    7 days ago

    Doha, Qatar PG Services Full time

    Key Responsibilities: - Identify potential clients and generate new business leads through various means, such as cold-calling, networking, and social media - Build and maintain strong relationships with existing clients and ensure customer satisfaction - Prepare and deliver presentations and proposals to potential clients - Collaborate with other teams...

  • Taxi Service Coordinator, Taxi Service Coordination

    2 weeks ago

    Doha, Qatar Alnasr star security services Full time

    _**Urgent Requirements**:_ **1. Taxi Service Coordinator** **2. Taxi Service Coordination Supervisor** **Requirements**: - 2 - 3 years of relevant working experience, with good knowledge - Able to Communicate clearly and effectively, English (Must). Any Additional Language will be an advantage. - Knowledge of Car park Operational processes systems and...

  • Group, Conference, and Events Sales Manager

    2 weeks ago

    Doha, Qatar Hilton Full time

    A Group, Conference, and Events (GCE) Sales Manager manages the Groups, Conference and Events sales and actively converts customer enquiries into confirmed sales. **What will I be doing?** As Group, Conference, and Events (GCE) Sales Manager, you will manage the Groups, Conference and Events sales and actively converts customer enquiries into confirmed...

  • Hvac Technician

    24 hours ago

    Doha, Qatar Servico Facilities Management Full time

    **Chillers,AHU & Ductable Split Units** - Check for unusual knocks, noise and vibration. - Check the condition of belts and adjust. Replace if necessary. - Clean the filters and replace the damaged one. - Clean, clear and test all drain pipe lines up to the nearest drain points. - Check the airflow and dampers. - Check the conditions of control panel and its...

  • Training Coordinator/administrator

    5 days ago

    Doha, Qatar Artan Holding Full time

    Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts, and spreadsheets. - Coordinate with the trainer before and after the training - Handle all coordination procedures for the training (course material preparation, welcoming the participants, attendance records, collecting the...

  • Group, Conference and Events Sales Executive

    7 days ago

    Doha, Qatar Hilton Full time

    A Group, Conference, and Events (GCE) Sales Executive will maximise revenue opportunities in the areas of group reservations, conferences and events by driving sales leads and increasing conversions. **What will I be doing?** As Group, Conference, and Events (GCE) Sales Executive, you will maximise revenue opportunities in the areas of group reservations,...

  • IT Sales Coordinator

    5 days ago

    Doha, Qatar Fusion Tech Full time

    We are seeking a dynamic and motivated Sales Coordinator who are strong in IT infrastructure to join our team. **Education: Bachelor's degree in Engineering preferrable in IT.** **Experience: 1 years of proven experience, preferably in the IT infrastructure (Wireless networks, ICT, telecommunciatio, security systems and IOT)kills**: - Responsible for...

  • Shared Service Coordinator

    2 weeks ago

    Doha, Qatar Qatar Museums Full time

    Key Accountabilities: - Coordination - Focal point for QM Events team. - Coordinates with the central Marketing and PR departments for the planning and delivery of DADU events. - Event planning - Works with DADU Senior Management Team and internal stakeholders to develop and execute the Events Plan and calendar. - Supports Senior Projects Specialist in...