Supervisor - Retail Leasing Admin
6 months ago
Supervise and coordinate lease administration activities, including lease document preparation, execution, and recordkeeping. Ensure accuracy and compliance with leasing policies, procedures, and legal requirements.
- Manage a team of leasing administrators, assign tasks, provide guidance, and monitor performance. Conduct training sessions to enhance knowledge and skills related to lease administration processes.
- Maintain an organized and up-to-date repository of lease documents, amendments, and related records. Ensure proper filing, retrieval, and archiving of lease documentation for easy accessibility and reference.
- Provide support to the leasing team in addressing tenant inquiries, collecting necessary documentation, and facilitating lease negotiations. Maintain positive relationships with tenants, addressing their concerns promptly and professionally.
- Oversee the accurate and timely entry of lease-related information into leasing databases or systems. Generate reports and analyze lease data to support decision-making processes and identify areas for improvement.
- Assist in lease renewal negotiations and lease expansion processes. Collaborate with leasing managers to ensure timely renewal offers, facilitate lease amendments, and update lease terms as required.
- Collaborate with vendors, such as legal firms, document management systems, and background screening agencies, to streamline lease administration processes. Ensure timely and quality services from external providers.
- Identify opportunities to enhance lease administration processes, streamline workflows, and implement best practices. Develop and update leasing administration policies and procedures to ensure efficiency and accuracy.
- Ensure adherence to legal and regulatory requirements related to lease documentation, tenant agreements, and lease administration. Assist in lease audits and provide necessary documentation as per audit requests.
- Collaborate with cross-functional teams, including property management, finance, and legal departments, to address lease-related matters, resolve issues, and ensure alignment of lease administration processes.
**Job Types**: Full-time, Permanent
Application Question(s):
- How many years of Experience do you have in Leasing?
- How many years of Experience do you have in Retail and Shopping Malls industry?
- Rate yourself from 1 - 10 in Excel.
- How many years of Experience do you have in Lease/Tenancy Agreements?
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