Administration Manager

3 weeks ago

Doha, Qatar Parsons Full time

**Administration Manager (Arabic Speaker)**

**Doha, Qatar**

**What You'll Be Doing**:

- Support and assist the department in the daily project administration tasks
- Maintain SharePoint Directories, assists with development of presentations and reports to the client and SLT
- Knowledge of office management systems and procedures
- Assist with or investigate and report, the findings in any Incidents pertaining to Emergency Response
- Emergency Response refers to both Security and Medical Incidents on site
- Assist with periodic review and update of technical documents (e.g., manuals and workflows) and oversee compliance requirements for same
- Organizing and scheduling appointments with admin software
- Maintain contact lists
- Update and maintain office policies and procedures
- Push for a continuous process improvements and efficiencies
- Partake in training sessions for project team members and vendors to ensure continual improvement in Incident Management
- Assist in the collation of weekly/monthly vendor performance reports for deliver to the Senior Leadership Team
- Support the Project Directors at all times
- Always fulfill all reasonable requests to the best of your abilities

**What Required Skills You'll Bring**:

- Bachelor’s Degree and/ or Diploma from an accredited University
- Minimum 15 years demonstrable experience, of which 7 years in administration and project document management capacity in similar construction projects
- Past experience and fully conversant with the Procedures used in the Public Works Authority
- Ability to coordinate, cooperate and communicate with the team and liaison with the Engineer and his team for smooth administration
- Extensive knowledge and experience in document control from the project initiation to close out phases, utilizing computer-based systems (Primavera Contract Management/EDMS), within the framework of an integrated project services function for the effective management of a wide range of concurrent projects
- Ability to lead, cooperate, motivate, and manage projects secretarial and project document management team
- Track, follow up the Engineer’s regular reports, project’s reports and outstanding actions and response timely
- Coordination the workshops and meetings and follow up between external and internal stakeholders till close out projects
- Identify and meet effectively the requirements and expectations of the Engineer and the PWA
- Must be fluent in English and Arabic both written and spoken with an excellent capability in written technical skills as well as oral and written communication skills
- Experience working in the Gulf region is required

**Minimum Clearance Required to Start**:
Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.

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