Employee Services Assistant
2 weeks ago
**To perform administrative clerical office work supporting the activities of the team within which the role operates. Includes maintaining registers, PC database and employee personal files.**:
- ** This role operates under the direction of the Personnel Admin Coordinator.**:
- ** Works within general framework set by company procedures, and Personnel Admin Coordinator instructions.**:
- ** Works closely with the Personnel Admin Coordinator and provides recommendations as necessary**.
**About this role**
- Receive, file, classify, consolidate and/or summaries documents and information, maintaining records of documents processed according to standard procedure for use by management;
- Compile a variety of regular reports, memos etc. in accordance with standard operating procedures for use by management;
- Prepare and compile papers/documentation for the Department ensuring they are completed and prepared a timely manner. Maintains a filing system including a master file in classified and chronological order while ensuring safe custody of confidential files;
- Contact customers, suppliers, or Company employees both inside and outside the immediate work area to exchange information;
- Keeps track of annual leaves, and sick reports through continuous follow-up on the system, keeping files, and ensuring employees abide by the allowed time frame;
- Keeps track of annual leaves, and sick reports through continuous follow-up on the system, keeping files, and ensuring employees abide by the allowed time frame;
- Prepare all types of allowances such as housing allowance, furnishing allowance, transportation allowance, education allowance, etc. in accord with company policies and procedures;
- Handles important documents such as certificates and personnel files;
- Follow all relevant operational procedures and instructions so that work is carried out in a controlled and consistent manner;
- Follow all relevant safety, quality and environmental control procedures and instructions so that personal safety/the safety of others is not jeopardized, and a minimum level of product/service quality and environmental impact can be guaranteed;
- Internal: Daily contact with immediate team members and individuals within other parts of the organization in responding to work assignments and making queries for information;
- External: Occasionally contacts customers, suppliers, or company employees outside the immediate work area in order to exchange information.
**What you need to bring**
- A commercial Diploma or equivalent;
- 2 - 4 years’ Experience of administrative experience involving organising, follow-up, co-ordination etc;
- Fluency in English Language;
- Good interpersonal skills;
- Ability to prepare simple administrative requests and reports;
- Good Organizing and co-ordination skills;
- Good record keeping skills;
- Knowledge of Policy & Procedure;
- Time Management;
- Business Skills & Understanding;
- Data Gathering & Analysis;
- Negotiation;
- Computer literacy;
- Performance Management;
- Presentation;
- Project Management;
- Written Communication;
- Analytical Thinking;
- Customer Service Orientation;
- Organization Awareness & Commitment;
- Relationship Building & Respecting Others;
- Teamwork & Co-operation.
**Benefits**
- ** Salary**:
- ** Monthly Rate in QAR Plus Allowance**
- ** Work Schedule**:
- ** 8 Hours /5 Days**
- ** Duration**:
- ** 1 to 5 years with possible extension**
- ** Location**:
- ** Qatar**
Academic Bachelor
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