Office Manager/admin Assesstant/secretary

2 weeks ago

Doha, Qatar Primecast Technical Solutions Full time

**Job Title: Office Manager/Administrative Assistant/Secretary**

Job Summary: The Office Manager/Administrative Assistant/Secretary fulfills a multifaceted role, providing comprehensive administrative support, managing office operations, and ensuring smooth communication within the organization. This position requires a versatile individual who can handle various tasks, from clerical duties to office management responsibilities, to contribute to the overall efficiency and effectiveness of the office.

**Responsibilities**:
**Administrative Support**:

- Manage calendars, schedule appointments, and coordinate meetings for executives and staff members.
- Prepare and distribute correspondence, reports, presentations, and other documents as needed.
- Maintain electronic and physical filing systems, organize documents, and retrieve information promptly.
- Assist with data entry, document preparation, and other clerical tasks to support office operation.**Office Management**:

- Oversee office supplies inventory, order supplies, and ensure adequate stock levels are maintained.
- Coordinate office equipment maintenance, repairs, and servicing as required.
- Manage office facilities, including space allocation, layout planning, and maintenance tasks.
- Ensure compliance with office policies, procedures, and regulations, and implement improvements as needed.

**Communication and Coordination**:

- Serve as a primary point of contact for internal and external stakeholders, including employees, clients, vendors, and visitors.
- Facilitate communication within the organization, distributing information, announcements, and updates as necessary.
- Coordinate appointments, meetings, and events, making logístical arrangements and managing schedules efficiently.
- Assist with travel arrangements, including booking flights, accommodations, and transportation for staff and executives.
- Collaborate with other departments to support cross-functional initiatives and projects, providing administrative assistance and logístical support as required.

**Human Resources Coordination**:

- Assist with the recruitment process, including posting job openings, screening resumes, scheduling interviews, and conducting reference checks.
- Coordinate employee onboarding and orientation activities, including the completion of paperwork and the provision of necessary resources.
- Maintain employee records, update HR databases, and ensure data accuracy and confidentiality.
- Assist with HR-related communications, including announcements, policies, and procedures.
- Support HR initiatives and programs, such as performance management, training, and employee engagement activities.
- Handle employee inquiries and provide information on HR policies, benefits, and programs.
- Assist with payroll processing, timekeeping, and attendance tracking as needed.
- Prepare a tracking sheet for annual and other types of leaves for all employees.
- Arrange flights for the staff for leaves and business trips.**Qualifications**:

- High school diploma or equivalent (required), bachelor's degree in business or similar is preferred; additional certification or training in office administration or related fields is advantageous.
- Proven experience in administrative support roles, office management, or secretarial positions.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Excellent communication skills, both written and verbal, with a professional and courteous demeanor.
- Strong organizational and time management skills, with the ability to prioritize tasks effectively.
- Attention to detail and accuracy in all aspects of work.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Strong interpersonal skills, with the ability to interact professionally with individuals at all levels.
- Adaptability and flexibility to meet changing demands and deadlines in a dynamic work environment.

**Salary**: QAR2,000.00 - QAR4,000.00 per month

Application Deadline: 31/03/2024

  • Secretary / HR Officer / Admin

    1 week ago

    Doha, Qatar Caboodle Pamper & Play Full time

    We are looking for **Secretary / HR Officer / Admin** - Female - Local Hire - Willing to be transferred. **Job Types**: Full-time, Contract, Permanent Contract length: 24 months **Salary**: From QAR1.00 per month

  • Secretary / HR Officer / Admin

    1 week ago

    Doha, Qatar Caboodle Pamper & Play Full time

    We are looking for **Secretary / HR Officer / Admin** - Female - Local Hire - Willing to be transferred. **Job Types**: Full-time, Contract, Permanent Contract length: 24 months **Salary**: From QAR1.00 per month Ability to Commute: - Doha (preferred) Ability to Relocate: - Doha: Relocate before starting work (preferred)

  • Secretary / HR Officer / Admin

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Caboodle Pamper & Play Full time

    We are looking forSecretary / HR Officer / Admin Female Local Hire Willing to be transferred.Job Types: Full-time, Contract, PermanentContract length: 24 monthsSalary: From QAR1.00 per month

  • Secretary (Pharmacy Experience)

    4 weeks ago

    Doha, Qatar Candidzone Full time

    We’re looking for a Secretary/ Admin Assistant. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. **Requirements**: - Proven experience as an **office administrator**, office assistant or relevant role - Outstanding communication and interpersonal abilities - Excellent organizational and...

  • Secretary / HR Officer / Admin

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Caboodle Pamper & Play Full time

    We are looking forSecretary / HR Officer / Admin Female Local Hire Willing to be transferred.Job Types: Full-time, Contract, PermanentContract length: 24 monthsSalary: From QAR1.00 per monthAbility to Commute: Doha (preferred)Ability to Relocate: Doha: Relocate before starting work (preferred)

  • Secretary (Pharmacy Experience)

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Candidzone Full time

    We're looking for a Secretary/ Admin Assistant. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.Requirements: Proven experience as an office administrator, office assistant or relevant role Outstanding communication and interpersonal abilities Excellent organizational and leadership skills...

  • Admin/secretary

    3 weeks ago

    Doha, Qatar MaSs Full time

    We are seeking an energetic and capable administrative secretary to join our team and excel at office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies. To ensure success as an administrative secretary, you should possess...

  • Admin/ Secretary

    3 weeks ago

    Doha, Qatar Yateem Optician Full time

    Job Summary: The Admin / Secretary will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. Duties/Responsibilities: - Maintains accurate and up-to-date human resource files, records, and documentation. - Answers frequently asked questions from applicants and employees...

  • Assistant Secretary

    3 weeks ago

    Doha, Qatar Al Hattab Holding Full time

    Our Holding Company is urgently looking for _ **Assistant Secretary **_/ _**Office Assistant **_ **for our Engineering Consultant Company** to join immediately. - Should possess minimum 1 Year of experience as Assistant Secretary/Office Assistant including Document Controlling. - Must have extensive knowledge in Office administration, Clerical procedures and...

  • Admin Assistant

    1 week ago

    Doha, Qatar TNP Full time

    **Job Description - Admin Assistant / Secretary** - Prepare reports, memos, invoices letters, and other documents. - Answer phones and routing calls to the correct person or taking messages. - Handle basic bookkeeping tasks. - File and retrieve corporate records, documents, and reports. - Research and conduct data to prepare documents for review and...

  • Admin Secretary

    3 weeks ago

    Doha, Qatar AMA&CO HOLDING GROUP Full time

    WE ARE SEARCHING FOR ADMIN SECRETARY WITH KNOWLEDGE IN HANDLING SOCIAL MEDIA - ARABIC FEMALE - Coordinates and schedules travel, meetings, and appointments. - Responds to and resolves administrative inquiries and questions. - Welcomes and directs visitors and clients. - Answers and transfers phone calls, screening when necessary. - Available in Qatar with...

  • Secretary

    3 weeks ago

    Doha, Qatar Al Hattab Holding Full time

    Urgent required **SECRETARY for Ceramics Company** to join immediately. - Should possess minimum 1-2 Years of experience as Secretary including Document Controlling. - Must have extensive knowledge of office administration, clerical procedures and record keeping systems. - Well versed in Microsoft Office programs or similar software with the ability to...

  • Executive Secretary

    3 months ago

    Doha, Qatar Zabeel Groups Full time

    A secretary is involved with the coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks and, in some cases, oversee and supervise the work of junior staff. Duties and responsibilities: Responsible for management activities inside the company. Coordinate the communication with other...

  • Contract Admin

    3 weeks ago

    Doha, Qatar Ariane Holding Full time

    Provide support to the Contract Manager in the preparation and compilation of various received tenders and technical documents or reports. - Ensure all documents in accordance with the Project contract requirements - Coordinate all aspects of contract documentations - Preparing and finalizing all Letter of Award and Agreements. - Prepare LPO for approval to...

  • Executive Secretary

    1 week ago

    Doha, Qatar TNP Full time

    **Job Description - Admin Assistant / Secretary** - Prepare reports, memos, invoices letters, and other documents. - Answer phones and routing calls to the correct person or taking messages. - Handle basic bookkeeping tasks. - File and retrieve corporate records, documents, and reports. - Research and conduct data to prepare documents for review and...

  • Admin Assistant

    4 weeks ago

    Doha, Qatar Equinox Global Investments Full time

    The Admin Assistant is responsible for providing administrative assistance to the Line Manger or Business unit Head in organizing and coordinating office operations and procedures, to ensure organizational effectiveness and efficiency. **KEY RESPONSIBILITIES** - **Admin Office services**: - Ensure proper implementation of office standards and procedures,...

  • Secretary

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Al Hattab Holding Full time

    Urgent required SECRETARY for Ceramics Company to join immediately. Should possess minimum 12 Years of experience as Secretary including Document Controlling. Must have extensive knowledge of office administration, clerical procedures and record keeping systems. Well versed in Microsoft Office programs or similar software with the ability to learn. Excellent...

  • Philippine Female Secretary

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Pledge Constructions & Trading Agencies Full time

    Skills:Nationality: Only Philipina Secretary Experienced as an admin secretary at aconstruction company. Very good knowledge of ( Microsoft office ). Very good in the English language.Applicant must be available in Qatar with a NOC & transferable work Visa. ( company has a femal secretary visa ), ContractSalary:aBasic Monthly Salary:QR 2,500.00b. Additional...

  • Office Secretary

    2 weeks ago

    Doha, Baladīyat ad Dawḩah, Qatar Gulf Falcon Contracting Co. Full time

    Secretarial assignments include such duties as office coordination, scheduling meetings, preparing and maintaining office records, reports, and correspondence pertaining to the professional(s)'s and/or management staff's area of responsibility.Ability to commute/relocate: Doha: Reliably commute or planning to relocate before starting work (required)

  • Secretary & Document Controller

    3 weeks ago

    Doha, Qatar Al Hattab Holding Full time

    _All inclusive Package, No Accommodation or transportation provided_ Hiring **“Secretary & Document Controller”** for our reputed Holding group based company Vertical: MEP **Qualifications, Mandatory to have the below**: 1. Should possess minimum 1-2 Years of experience as Secretary including Document Controlling. 2. Must have extensive knowledge of...