Training Coordinator/admin

6 hours ago

Doha, Qatar Qatar Skills Training Center Full time

**Job Purpose**:
To function as an administrative staff while also overlooking duties for Qatar Skills Training Center.

**Duties and Responsibilities**:

- Composes and types routine letters, memoranda, reports, minutes of meetings, scientific or technical material, numerical data, charts, and spreadsheets.
- Coordinate with the trainer before and after the training
- Handle all coordination procedures for the training (course material preparation, welcoming the participants, attendance records, collecting the feedback, prepare the report after the training including delivery)
- Schedules and arranges meetings and conferences for GM and/or management staff and notifies interested parties; makes conference rooms reservations as needed.
- Greet visitors at reception, ensure they sign the visitors’ book, inform the relevant member of staff of their arrival and issue identity badges
- Monitor and ensure that the reception area is kept clean and tidy
- Proofreads and corrects prepared materials for correct grammar, format, completeness, and content.
- Establishes and maintains office files, logs, indexes, control records, or other information concerning the work under the supervisor’s control.
- Maintains confidentiality of documents and information received
- Keeps informed of office details and advises management of problems
- Operates standard office equipment and performs related work as assigned
- Ability to follow, applies, interpret and explain instructions and/or guidelines.
- Sort, open, and distributes incoming mail to staff; associates incoming correspondence with files or related materials needed for meetings, correspondence, and reports.
- Determines needs and orders office supplies, equipment, repair and maintenance services through agency channels.
- Updates the Customer Data Base and produces reports from the same
- Maintains and re-supplies the stationery inventory as required.
- Broadcasts and communicates to the staff of QS general information.

**Skills and Abilities**:

- Filing skills
- Effective verbal, listening and written communications skills;
- Ability to communicate effectively in English language
- Ability to coordinate and handle multiple training events in a corporate setting
- Time management and task prioritization skills
- Highly skilled of computer skills using Microsoft Office, including Outlook, Word, Excel and Online meeting platform (MS Teams, Zoom)
- A confident telephone manner.
- An organized and methodical approach to work.
- Ability to prioritize and plan tasks.
- Ability to manage time effectively.
- Good administrative skills.
- Computer skills, including knowledge of Microsoft Office suite, including Outlook, Word, Excel and PowerPoint.
- The ability to work under pressure and prioritize tasks.
- Confidence in working with figures.
- The ability to work well with students, teachers and parents.
- Strong interpersonal and Customer Service skills.
- A patient and flexible attitude.
- Ability to both work independently and work as a member of a team in a collaborative environment.
- Ability to maintain confidentiality as required.

**Personal Attributes**:

- Self-motivated and achievement orientated
- Enjoys working within a team environment
- Good communicator at all levels
- Methodical, orderly and loyal employee
- High integrity - honest and trustworthy
- Is flexible, adaptable, and tolerant

**Qualifications**:

- 4 year course Graduate or Bachelor’s degree or equivalent is preferred.
- At least 2 years related experience is preferred.
- Administrative support experience where use of computer to prepare correspondence, reports, etc.
- A pleasant and friendly personally, good communication skills both oral and in writing
- Ability to read with understanding and listening to instruction.
- Posses’ interpersonal skills such as patience, tack and the ability to maintain composure in times of tight deadlines/stress.
- Adaptable, flexible and patient, and respond well to change.
- Self-management - like be on time, responsible, cooperative, good team player and well organized.

**Job Types**: Full-time, Permanent

Application Question(s):

- Would you be willing to commit to working with the company for an initial two (2) years?

Expected Start Date: 01/01/2025

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